Regional Finance and Administrative Manager

Office: University Research Co. Gulu, Uganda

Hours: Regular Full-time, 40 hours per week; Not Eligible for Overtime

Salary: Commensurate with required experience and qualifications

Reports to: Regional Program Director

Grade: Uganda –C

University Research Co., LLC (URC)

Guided by a strong vision of equitable and resilient systems that respond to people’s needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improve service quality. We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:

Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
Collaboration: not only our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other’s skills and allocate work to maximize everyone’s strengths.

Responsibilities:

The Regional Finance and Admin Manager will manage the Activity's finance and administration functions and is responsible for assisting in implementing the overall accounting and financial control systems for the Activity. S/he ensures effective and timely financial, accounting, and administrative support to the project through supervision, oversight, guidance and support to the finance and administration staff.

In consultation with Supervisor, Finance & Admin Director and/or Chief of Party, S/he will review, develop, and monitor the implementation of the finance and accounting policy and guidelines in line with URC policies and procedures, USG rules and regulations as well Government of Uganda laws. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards.

Specific responsibilities include the following:

Oversee all the financial functions of the finance and administration teams and ensure they are run efficiently as per USAID/URC policies and procedures. This will include, but not limited to:
Develop budgets with teams and monitor budget pipelines.

Support in the provision of timely and accurate financial reports to USAID & URC HQ as required.
Additional and other responsibilities may include, but are not limited to:

Ensure timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
Review Mobile Money payments against Mobile Money Registration forms, Participant registration/attendance forms, Approved Activity Request (AAR), Travel Activity Budget, and all related support documentation from the Activity implementing teams.
Ensure that internal controls for Online Banking & Mobile Money are tightened, continuously reviewed, and updated to mitigate risks.
As Regional Finance & Admin Manager, ensure that URC financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all policy directives and various checklists circulated by HQ and USAID are implemented.
Knowledge, Skills and Abilities

Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail, meeting tight deadlines under pressure.

Qualifications

A Bachelor’s degree in in business, Accounting, Management required
CPA certification will be a distinct advantage
At least 8 years of relevant experience in Financial Management.
Proven experience overseeing Mobile Money Payments, Vendor Payments, Budget Management and Financial Reporting (Monthly, Quarterly, Annual, PEPFAR reporting).
Experience working with USG/USAID-funded projects is mandatory.