Programme Specialist, Humanitarian Preparedness and Response

UNFPA is the United Nations sexual and reproductive health agency. Our mission is to deliver a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.

Context

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s new strategic plan (2022-2025), focuses on accelerating the achievement of the three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices, with humanitarian response recognised as both an output and accelerator towards attaining the three transformative results. In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction. UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Task description

The Programme Specialist, Humanitarian Coordination, will contribute to the effective delivery of UNFPA’s humanitarian programming in Uganda. The Programme Specialist will serve as project manager for the Central Emergency Response Fund (CERF) Under Funded Emergency (UFE) project, as well as coordinate and provide technical support towards UNFPA’s humanitarian and triple nexus activities, under direct supervision of the Programme Delivery and Coordination Specialist, based at the Uganda Country Office (CO), Kampala, with frequent travel to West Nile, Northern, Eastern and South-western regions. Job Purpose: The Programme Specialist, Humanitarian Coordination, will provide high quality technical inputs and be responsible for coordination of UNFPA’s humanitarian programming, including for programme development, implementation, results monitoring, knowledge management and policy advocacy, promoting the implementation of the humanitarian-development-peace nexus. The Programme Specialist will be responsible for management of the Central Emergency Response Fund (CERF) Under Funded Emergency (UFE) project in close collaboration with Programme Officers/Specialists and Operational Teams in the UNFPA Field Offices and the Country Office, including the Gender Equality and Women Empowerment (GEWE) and Sexual and reproductive health and rights (ISRHR) Clusters. S/he will participate in relevant humanitarian coordination mechanisms on behalf of UNFPA, promoting and advocating for UNFPA’s mandate areas. The Programme Specialist will analyse and assess political, social and economic trends with the view to advise and plan the humanitarian response. S/he will contribute to joint contingency and response plans, as required. The Programme Specialist will work closely with UN Agencies and humanitarian partners, coordinate with the Office of the Prime Minister and relevant line ministries, and support collaboration with district authorities. Responsibilities: The Programme Specialist, Humanitarian Coordination will be responsible for: A. Programme Management and Technical Expertise

Manage the CERF UFE project, ensuring timely and quality implementation of project activities, provision of technical support and guidance to the Implementing Partner (IP), coordination of project monitoring, reporting and financial management.
Coordinate, provide oversight and follow-up to ensure implementation of other CO humanitarian and nexus projects, provide technical guidance, prepare reporting (narrative & financial), ensure data quality, and engage with IPs and UNFPA decentralized offices where required.
Ensure close liaison with UNFPA field officers based in refugee hosting districts and disaster-prone regions to build the technical and material capacity of the field staff and strengthen linkages between CO upstream and downstream work and inter-agency coordination in the humanitarian and triple nexus field.
Support and oversee procurement and allocation of prepositioned humanitarian commodities.
Participate in and represent UNFPA in humanitarian coordination platforms, ensuring integration and visibility of UNFPA mandate areas, for the refugee response.
Contribute to updates and implementation of the Ugandan Refugee Response Plan (URRP), contribute to joint contingency plans and preparedness plans, as required. B. M&E, Policy and Knowledge Management
Ensure robust tracking of humanitarian programme implementation and financial expenditure, and review technical and financial reports of implementing partners, in line with UNFPA requirements.
Analyse and report on programme and project progress in terms of achieving results, using existing monitoring and evaluation tools and introducing new mechanisms and systems; identify constraints and resource deficiencies and recommend corrective action. Monitor projects expenditures and disbursements to ensure delivery is in line with approved project budgets and to realize targeted delivery levels.
Oversee internal quarterly reporting for humanitarian indicators, including Minimum Preparedness Actions (MPAs) and support the development and submission of the annual Humanitarian Master sheet (HQ reporting).
Prepare inter-agency reporting and submissions, including the RRP quarterly financial reporting (Activity Info) and any other ad-hoc reporting requirements for humanitarian forums.
Support national partners’ capacity to generate quality humanitarian date within the SRHR/GBV and in line with the Minimum Initial Service Package for Sexual Reproductive Health (SRH).
Address policy issues and provides substantive inputs to facilitate policy dialogue and the central positioning of the humanitarian-development-peace nexus within policies, national plans and strategies, UN system initiatives, and development frameworks in national and development partners’ coordination mechanisms in line with the new aid environment. C. Advocacy and Resource Mobilisation and Funds Management
Assist advocacy and resource mobilisation efforts of the Country Office by preparing relevant documentation (i.e., project summaries, conference papers, speeches, donor profiles, and participating in donor meetings and public information events).
Develop and disseminate factsheets, briefing materials, infographics, and presentations for public information, advocacy, and resource mobilisation purposes.
Facilitate the identification of resource gaps in the districts and humanitarian settings and assist in the preparation of project proposals with humanitarian components and share information about UNFPA tools for co-financing and funding.
Advocate for strengthening preparedness of central and local governments and other key stakeholders to respond to humanitarian crises and reduce the negative impact of affected populations, including advocacy and technical support for incorporation of the Minimum Preparedness Initial Package (MISP) for SRH into national Preparedness and Disaster Risk Reduction policies and guidelines in close coordination with the Ministry of Health, the Ministry of Gender, Labour and Social Development, and UN agencies. D. General Support
Stand-in for other Programme team members on selected functions as may be required.