Consultant- Accounts Assistant
Description
Date: 10-Feb-2023
Location: Lira, Uganda
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
TERMS OF REFERENCE FOR AN ASSISTANT ACCOUNTANT- MATERNITY COVER – NORTHERN (LIRA) PROGRAM AREA.
Background:
Plan International is an independent development and humanitarian not for profit organization that advances children’s rights and equality for girls all over the world. We recognize the power and potential of every child. Through a network of countries around the world, Plan International works with children, their families and communities to implement projects in the areas of health, education, human rights, water and sanitation, economic stability, disaster risk reduction (DRR), and cross-cultural communication.
The Northern Program Area (Lira PA) has a sub-financial department which constitutes of two staff i.e. an Assistant Accountant and a Program Area Accountant. The Assistant Accountant position is being vacant from February up to around May 2023 – maternity cover and it is upon this back ground that an Accounting Consultant is needed to bridge the gap and avoid stalling the workflow processes.
Term and scope of services:
The contract will be for a duration of three months i.e. Months of March - May 2023 (working days only).
The Accounting Consultant will adhere to Plan International Uganda’s safeguarding policy.
The Accounting Consultant will report to the Program Area Accountant Northern PA.
Responsibilities:
Receive and process payment requests in a timely manner and in line with PIU's policies and statutory requirements, uploading the payments to the financial and banking systems.
Initiating payments in SAP in line with the approved requests.
Prepare and enter Journal entries into SAP for cash receipts and inter-company charges
Print off the electronically generated payment vouchers that are attached to the payment request & maintained in the corresponding file
Issue remittance advice to the payee confirming payments have been made.
Stamp all payment documents with the paid stamp.
Manage the record keeping and archive of Program Area financial records, ensuring that all documentation is secured confidentially and can be easily retrieved as required.
Review financial documents to ensure completeness and stamp them to verify readiness for filing
Ensure all documentation is filed according to PIU’s procedures, organising files so that they are easily accessible and moving outdated files into the archive
On request, assist with the retrieval of documents making copies if the requestor needs them and taking personal responsibility for ensuring that documents are returned to the correct place after use
Keep alert for unauthorized access and inform the PAA in case of problems or concerns
Support in the implementation of the actions based on the audits relating to the Program Area
