Admin & Finance Assistant, Mbale Office (Re-advertised)
Description
ID: 20121005
Full-Time/Regular
Context and background
The International Fertilizer Development Center (IFDC) is an independent non-profit organization that combines innovative research, market systems development, and strategic partnerships to spread sustainable agricultural solutions for improved soil health, food security, and livelihoods around the world.
IFDC is recruiting for the above project in Uganda.
BRIGHT will target over 100,000 Ugandan highland households in Kigezi, Mt Elgon, and Rwenzori regions, building project interventions from the ground up that are based on the aspirations and needs of targeted farming households and communities. BRIGHT seeks to build the resilience capacity of farm households and the farming systems to recover from external shocks in an ever-changing context through absorption, adaptation, and transformation and, in so doing, increase incomes and food and nutritional security of all farmers, from subsistence-oriented farm households to more market-oriented ones.
The proposed project aims to achieve the following main impacts:
Increased resilience, nutritional outcomes, and income for smallholder farm households; and
Increased eco-efficient farming, making sustainable use of and protecting natural resources
IFDC is seeking to recruit a qualified individual to fill the position of Admin & Finance Assistant for this project, to be based at the project field Office in Mbale.
Position Summary
Finance & Admin Assistant will be a national position and reports to the National Admin and Finance Officer (NAFO) and provide overall support to the Finance & Admin department.
Duties & Responsibilities.
Oversee logistical and administrative support for project activities in Uganda.
Oversee the administrative and financial management of the IFDC Office
Manage administrative records of country office staff (contracts, social security, insurance, annual appraisal, etc.), including trainees
Ensure the preparation and monitoring of advance requests, expense projections, and other budget-related materials for the Mozambique Country Office
Ensure all legal requirements regarding the employment of staff are implemented
Assist the NAFO in Managing all insurance coverage of country staff and reimbursements.
Control / supervise the management of equipment, including vehicles, and all that pertains to logistics (acquisition procedures, monitoring and inventory, etc.)
Assist the NAFO in vehicle/fuel management
Write administrative correspondence and periodic reports
Assist in the organization of regional and local meetings (budget and logistics)
Assist in the finalization of MoUs, contracts, and other agreements
Assist in organizing workshops/conferences logistics, prepare workshops/conferences materials, prepare minutes and highlight agreed upon actions, coordinate follow-ups, and booking facilities
Attaching support documents to invoices before payment.
