Human Resource & Administration Officer

Human Resource & Administration Officer

Imvepi, Uganda

Job Description

Organization Background The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee, hereinafter referred to as “the IRC”, is a non-profit, humanitarian agency that provides relief, rehabilitation, protection, resettlement services, and advocacy for refugees, displaced persons and victims of oppression and violent conflict. The IRC has been working in Uganda since 1998 in response to mass displacement and devastation wrought by the rebel group, the Lord’s Resistance Army (LRA). Since then, in partnership with various donors, the IRC in Uganda has expanded to meet the needs of the conflict-affected regions of Karamoja, Acholi, West Nile region, and in Southwestern Uganda as well as amongst urban refugees in Kampala.

Job Overview Under the direct supervision of the Senior HR & Administration Officer, the HR/ Admin Officer supports the affairs related to the day to day running of the IRC Uganda Arua office and providing key support on all HR functions. The Human Resource Officer will assist in the human resources activities including recruitment and orientation, personnel files, staff benefits and insurance schemes and payroll, etc.

Duties and Responsibilities. Recruitment and On-boarding.

Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
Maintain a recruitment resource database (CVs).
Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis.
Organize interviews and follow through on hiring procedures in line with the IRC policy.
Liaise with hiring managers and HR/Admin staff to ensure new staff are oriented upon hire. Includes providing pre-assignment information, orienting employee to the IRC Way in the office
Support the Senior HR and Admin Officer during new staff on boarding and ensures all the paper works are correctly done and share with the responsible staff in Kampala.
Contract Management.

Preparing and track offer letters and employment contracts.
Prepare COS (Change of Status) forms as required and draft /track Staff Contracts, termination forms/notifications.
Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
Ensure staff understands their benefits package and lead an effective administration of the benefits.
Maintain accurate and up to date personnel records of all employees including orderly archiving.
Ensure the IRC way violations are captured, reported, and followed through on a monthly basis. HRIS Support:
Support the management of IRC Uganda’s HRIS system and ensuring that it is accurate and maintained up to date.
Support the maintenance of all talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
Act as a point of contact for all Cornerstone enquiries
Capacity building employees, management, and HR Focal points in use of Cornerstone and the HRIS.