Description

Job title: Finance and Administrative Officer (01 position)

Reports to: Enterprise Managers

Duty stations: Arua city.

Purpose of the Role.

Maintain accurate financial records and manage resources (finances, assets and human capital) of the social enterprises effectively to ensure sustained business continuation.

Key Responsibilities:

• Financial record-keeping – Maintaining accurate books of accounts, ledgers, and financial transactions in line with company policy.
• Budget preparation and monitoring – Assisting in drafting annual budgets, tracking actual spending against budget, and flagging variances to management.
• Cash flow management for seasonal trading – Managing liquidity to ensure adequate working capital at specific times of year.
• Payroll processing – Preparing and processing staff salaries, statutory deductions (PAYE, NSSF, LST/Insurance), and ensuring timely remittance to relevant authorities.
• Tax compliance – Preparing and filing applicable tax returns (withholding tax, income tax) with the relevant revenue authority and ensuring the company stays compliant.
• Accounts payable and receivable management – Processing supplier invoices, staff imprests/advances, customer billing, and following up on outstanding debts.
• Bank and cash management – Handling petty cash, bank reconciliations, and overseeing company bank accounts, deposits, and withdrawals.
• Procurement and inventory support – Coordinating purchase requisitions, verifying supplier quotations, and maintaining basic inventory or asset registers.
• Asset and logistics administration – Managing company assets e.g. vehicles, motorcycles, weighing scales, storage facilities used in business operations including scheduling their insurances.
• Office administration – Overseeing general office operations such as supplies, utilities, lease/rent management, and vendor contracts.
• HR-related administrative support – Maintaining staff records, contracts, leave schedules, and supporting recruitment.
• Financial reporting and audit support – Preparing periodic financial reports (monthly, seasonally, annual) for management and providing documentation and support during internal or external audits.
• Advise management and directors on resource management and business development.

Minimum Qualifications and Experience.

• Degree in Accounting, Finance, Commerce, Business Administration, or a closely related field.
• Between 1-4 years in financial management of private sector businesses.
• Knowledge of accounting software e.g. Quick books will be an added advantage.
• Ability to forecast and analyse market trends.
• Ability to multi-task and direct operations of the social enterprises.
• Ability to ride a motorcycle will be an added advantage.
• Familiarity with Uganda tax requirements, including withholding tax and VAT treatment, will be useful.

• Financial record-keeping – Maintaining accurate books of accounts, ledgers, and financial transactions in line with company policy.
• Budget preparation and monitoring – Assisting in drafting annual budgets, tracking actual spending against budget, and flagging variances to management.
• Cash flow management for seasonal trading – Managing liquidity to ensure adequate working capital at specific times of year.
• Payroll processing – Preparing and processing staff salaries, statutory deductions (PAYE, NSSF, LST/Insurance), and ensuring timely remittance to relevant authorities.
• Tax compliance – Preparing and filing applicable tax returns (withholding tax, income tax) with the relevant revenue authority and ensuring the company stays compliant.
• Accounts payable and receivable management – Processing supplier invoices, staff imprests/advances, customer billing, and following up on outstanding debts.
• Bank and cash management – Handling petty cash, bank reconciliations, and overseeing company bank accounts, deposits, and withdrawals.
• Procurement and inventory support – Coordinating purchase requisitions, verifying supplier quotations, and maintaining basic inventory or asset registers.
• Asset and logistics administration – Managing company assets e.g. vehicles, motorcycles, weighing scales, storage facilities used in business operations including scheduling their insurances.
• Office administration – Overseeing general office operations such as supplies, utilities, lease/rent management, and vendor contracts.
• HR-related administrative support – Maintaining staff records, contracts, leave schedules, and supporting recruitment.
• Financial reporting and audit support – Preparing periodic financial reports (monthly, seasonally, annual) for management and providing documentation and support during internal or external audits.
• Advise management and directors on resource management and business development.

• Ability to forecast and analyse market trends.
• Ability to multi-task and direct operations of the social enterprises.
• Familiarity with Uganda tax requirements, including withholding tax and VAT treatment.

• Degree in Accounting, Finance, Commerce, Business Administration, or a closely related field.
• Knowledge of accounting software e.g. Quick books will be an added advantage.
• Ability to ride a motorcycle will be an added advantage.