Human Resources Assistant

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•Provide guidance and advice to internal and external clients on Benefits and Entitlements,
Staff Rules and Regulations and HR guidelines and promotes a collaborative and clientoriented approach.
•Review requests for entitlements and claims Handle non-routine and complex cases,
undertaking if necessary research.
•Assist the service line with the administration and certification on the processing of benefits
and entitlements processes in compliance with the Rules and Financial framework.
•Engage in comprehensive HR strategy including benefits and entitlements management.
•Review and revise HR policy guidelines relating to Benefits and entitlements as deem
necessary. Make inputs to the design and development of the delivery processes.
•Perform HR Administration of Benefits and Entitlements in UMOJA in line with the
delegation of authority, maintain UMOJA entitlements and HR local contracts and
administration roles.
•Assist in the review and processing of data pertaining to conditions of service.
•Resolve queries escalated in iNeed in UMOJA.
Recruitment and placement
•Researches and provides accurate information to Human Resources Officers and Senior
Managers on human resources staffing issues, assisting in the timely filling of vacancies by
facilitating the selection of highly qualified candidates to meet the operational and substantive
requirements of the Organization;
•Reviews job openings ensuring that the evaluation criteria and responsibilities are in line
with the approved or classified documents.
•Reviews and determines eligibility of applicants in line with requirements stated in the job
openings;
•Initiates and follows-up on reference checks and academic verifications, ensuring the
completion of the pre-recruitment formalities, calculating salaries and related benefits, and
preparing and dispatching offers of appointment and Statement of Emoluments;
•Provides inputs into development of HR policies and procedures on Staff Selection and
recruitment;
•Plans, schedules and coordinates written assessments and competitive recruitment
examinations. Advises staff and selected candidates on visa procedures and requirements;
General
•May supervise the work of Human Resources Assistants at the lower level
•Provide general office support services; draft and/or process a variety of correspondence and
other communications.