Background

The Joint Clinical Research Centre (JCRC) is an indigenous medical organization that was established in 1991 as a limited liability not-for-profit Joint-venture between the Uganda Ministry of Health (MoH), Ministry of Defense and Makerere University Medical School (now Makerere University College of Health Sciences). JCRC is located on plot 101 Lubowa Hill Off Entebbe Road P.O. Box 10005 Kampala.

America First Global Health Strategy is implemented by the Joint Clinical Research Center (JCRC) and funded by the US Department of State. The Activity is aimed at supporting the provision of life-saving HIV/TB activities, Malaria prevention & treatment, and maternal & child health across four regions: Lango, Acholi, Kigezi, and Ankole. The Activity delivers this support using district-based, integrated quality packages for critical lifesaving health services for HIV/AIDS and TB, Malaria, and MCH.

General Position Summary

The Data Clerk performs under the leadership of the health unit in charge. Working as part of the facility team, s/he will assist in the implementation of strong data quality maintenance systems of the health unit. The Data Clerk will work to promote quality data standards at all points of service delivery and ensure the generation and submission of accurate, complete, reliable, and valid data while exercising integrity.

Essential Job Responsibilities

• Liaise with the different units in charge of several service delivery points to ensure completeness of data on the patient files, e-register/eAFYA entries and any appropriate registers.
• Work with different health unit departments to ensure that timely, accurate, complete, and valid data is generated from the respective registers and is submitted to MoH by verifying all data before submission.
• Analyze the monthly summary statistics and compile reports for key program indicators to support QI interventions at the health facility.
• Manage and maintain the electronic data systems, including but not limited to EMR, TB-INFO, DHIS2, and the Prevention tracker, by ensuring systems are updated with the most current data.
• Participate in data cleaning activities for all the program data entered into the different databases in line with the guidelines/principles as detailed in data quality SOPs.
• Support weekly surveillance and stock management reporting and other ad hoc reports or data-related requests.
• Lead the facility team in data use activities including weekly performance review meetings, generating run charts and other performance graphs. Routinely update facility QI Journals and work with the facility clinical teams to update the Audit tools (PMTCT, CALHIV, Adult).
• Support troubleshooting for the electronic systems at the facility and liaise with the appropriate experts to fix the systems early and mitigate the downtime.
• Assist health care workers at the designated facilities in data quality assurance as stipulated in the standard operating procedures and job aids.
• Ensure that patient-level data (hardcopy and electronic) is securely and regularly backed up, both at the site and off-site, in compliance with the program data safety regulations.
• Perform any other duties as assigned by the supervisor.

Qualifications, Knowledge and Experience

• The ideal candidate must possess a minimum of a Bachelor’s degree in Statistics, Medical Records, Computer Science, Population Studies/Demography, or a related field.
• MUST BE Computer Literate and have an acceptable minimum speed for data entry.
• Minimum of 2 years’ experience in handling medical records.
• Previous experience of working with international NGOs, MOH, and public health facilities will be an advantage.
• Ability to work independently with minimal supervision.
• Practical experience in working with routine health information systems at the facility, district, or national level.
• Practical knowledge of the Uganda Electronic Medical Records (Uganda EMR), Prevention Tracker, and DHIS2 data entry will be an added advantage.

• Liaise with the different units in charge of several service delivery points to ensure completeness of data on the patient files, e-register/eAFYA entries and any appropriate registers.
• Work with different health unit departments to ensure that timely, accurate, complete, and valid data is generated from the respective registers and is submitted to MoH by verifying all data before submission.
• Analyze the monthly summary statistics and compile reports for key program indicators to support QI interventions at the health facility.
• Manage and maintain the electronic data systems, including but not limited to EMR, TB-INFO, DHIS2, and the Prevention tracker, by ensuring systems are updated with the most current data.
• Participate in data cleaning activities for all the program data entered into the different databases in line with the guidelines/principles as detailed in data quality SOPs.
• Support weekly surveillance and stock management reporting and other ad hoc reports or data-related requests.
• Lead the facility team in data use activities including weekly performance review meetings, generating run charts and other performance graphs. Routinely update facility QI Journals and work with the facility clinical teams to update the Audit tools (PMTCT, CALHIV, Adult).
• Support troubleshooting for the electronic systems at the facility and liaise with the appropriate experts to fix the systems early and mitigate the downtime.
• Assist health care workers at the designated facilities in data quality assurance as stipulated in the standard operating procedures and job aids.
• Ensure that patient-level data (hardcopy and electronic) is securely and regularly backed up, both at the site and off-site, in compliance with the program data safety regulations.
• Perform any other duties as assigned by the supervisor.

• Computer Literate
• Data entry speed
• Data quality maintenance
• Data analysis
• Report compilation
• Electronic data systems management
• Data cleaning
• Surveillance reporting
• Stock management reporting
• Troubleshooting electronic systems
• Data quality assurance
• Data backup and safety

• Bachelor’s degree in Statistics, Medical Records, Computer Science, Population Studies/Demography, or a related field.
• Computer Literate
• Acceptable minimum speed for data entry
• Minimum of 2 years’ experience in handling medical records
• Previous experience of working with international NGOs, MOH, and public health facilities will be an advantage.
• Ability to work independently with minimal supervision
• Practical experience in working with routine health information systems at the facility, district, or national level
• Practical knowledge of the Uganda Electronic Medical Records (Uganda EMR), Prevention Tracker, and DHIS2 data entry will be an added advantage.