RECORDS ASSISTANT
Job Purpose
To manage, maintain and safeguard institutional records, ensuring that information is accurately captured, properly stored, easily retrievable and handled confidentially.
Key Responsibilities
- Receive, classify, file and retrieve institutional records.
- Maintain accurate physical and electronic records.
- Update student, staff, administrative and operational records.
- Support the development and maintenance of records-management systems.
- Track movement and use of files and documents.
- Ensure confidential records are securely stored and accessed only by authorised persons.
- Assist with data entry and preparation of records-related reports.
- Maintain inventories of files and archived documents.
- Support digitisation and electronic records management.
- Ensure proper retention, archiving and disposal of records in accordance with institutional procedures.
- Assist departments in retrieving records when required.
- Maintain confidentiality and integrity of institutional information.
- Perform other records-management duties assigned by management.
Qualifications and Skills
- Diploma or Bachelor's Degree in Records Management, Information Management, Office Administration, Procurement and Logistics, Business Administration or a related field.
- Computer literacy and experience with records-management systems.
- Experience in records, inventory, asset or administrative management is an added advantage.
- Strong organisational and filing skills.
- Attention to detail and confidentiality.
Vacancy title:
Records Assistant
[Type: FULL_TIME, Industry: Education, and Training, Category: Admin & Office, Business Operations, Education, Management]
Jobs at:
Arua School of Comprehensive Nursing
Deadline of this Job:
Friday, August 28 2026
Duty Station:
Arua | Arua
Summary
Date Posted: Saturday, August 22 2026, Base Salary: Not Disclosed
JOB DETAILS:
RECORDS ASSISTANT
Job Purpose
To manage, maintain and safeguard institutional records, ensuring that information is accurately captured, properly stored, easily retrievable and handled confidentially.
Key Responsibilities
- Receive, classify, file and retrieve institutional records.
- Maintain accurate physical and electronic records.
- Update student, staff, administrative and operational records.
- Support the development and maintenance of records-management systems.
- Track movement and use of files and documents.
- Ensure confidential records are securely stored and accessed only by authorised persons.
- Assist with data entry and preparation of records-related reports.
- Maintain inventories of files and archived documents.
- Support digitisation and electronic records management.
- Ensure proper retention, archiving and disposal of records in accordance with institutional procedures.
- Assist departments in retrieving records when required.
- Maintain confidentiality and integrity of institutional information.
- Perform other records-management duties assigned by management.
Qualifications and Skills
- Diploma or Bachelor's Degree in Records Management, Information Management, Office Administration, Procurement and Logistics, Business Administration or a related field.
- Computer literacy and experience with records-management systems.
- Experience in records, inventory, asset or administrative management is an added advantage.
- Strong organisational and filing skills.
- Attention to detail and confidentiality.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
Interested candidates should submit:
- Application letter addressed to the Principal, Arua School of Comprehensive Nursing;
- Updated Curriculum Vitae (CV);
- Copies of academic and professional certificates;
- Copy of National Identity Card;
- Contact details of three professional referees.
Applications should be addressed to:
The Principal
Arua School of Comprehensive Nursing
P.O. Box 78, Arua, Uganda
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