Logistics Officer (AFLO)


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Job Summary

The AFL Officer will be in charge of the accounting and financial management of the ASF projects that the organization is implementing in Uganda.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

Location: Kampala, Uganda 

Reports to: Administration, Finance and Logistics Coordinator (AFLC), Uganda office

Deadline to apply: May 13th, 2022.  

Expected starting date: May 23rd, 2022 


About ASF

Avocats Sans Frontières (ASF) is a development aid non-governmental organization whose work focuses on giving access to justice and protecting the fundamental rights of all people with a focus on most marginalized groups.  


Key responsibilities include

The AFL Officer will be in charge of the accounting and financial management of the ASF projects that the organization is implementing in Uganda. 


The position’s main responsibilities and tasks are: 

Accountancy management:

  • Control the financial reports and the supporting documents submitted on a quarterly basis by the local partners implementing ASF projects and transfer them into the accounting system.
  • Conduct regular reviews of all accounting journals and documents for the projects for the correctness and ensure that all are uploaded into the ASF accounting system on time.
  • Review all monthly staff and operational advances to employees and ensure that all expenses reports from operational advances are duly uploaded to the accounting system. 
  • Supporting in preparing accounting files to be shipped to our HQ. 
  • Adhere to the monthly end closer procedures and ensure all are followed on time.
  • Logistics confirmation of all operational purchase requisition and supporting documents of the project.
  • In charge of the annual closing of accounting for the project in compliance with ASF and the donor requirements 

Treasury management

  • Control the treasury requests of the project partners and validate transfers
  • Perform monthly forecast for the project

Budget and financial management 

  • Analyze the budget follow-up of the project and provide regular reporting to the CAFL for decision making.
  • Help in controlling multi-currency and multi-donor budgets.
  • Prepare budgetary amendments to partners’ budgets. 
  • Responsible for managing partners’ financial reporting tool making sure it is well updated. 

Administrative and Management

  • Monitor and prepare renewal of MOUs, partnership agreements, and contracts related to the projects.
  • Review of the monthly staff payroll management tool for correctness. 
  • Timely filing of NSSF, WHT, LST, and PAYE return.

Logistics  

  • Together with CAFL, prepare an open call for tender to contract suppliers’ goods and services used on routine basis. 
  • Support in organizing missions, meetings, and seminaries for ASF projects.
  • Ensure and organize all the data transfers from project partners to ASF.
  • Updating assets inventory. 

Profile

Degree:

  • BA in Accounting/Financial Management, Business Administration, Bachelor of Commerce, or any related course  

Experience:

  • Minimum of 3 years of experience in financial management in a similar role preferably with an NGO

Knowledge and skills:

  • Financial/Accountancy management is key 
  • Experience in Logistics and administration is an asset 
  • IT: High level of computer literacy (knowledge of well-known NGO accounting software, advanced Excel, Word)
  • Excellent interpersonal skills and multitasking capacity 
  • Desire to take on new challenges
  • Driver’s license 
  • Motivation to integrate a multicultural and international organization 

How to apply

ASF is an equal opportunity employer; interested applicants should send a Cover letter, detailed Curriculum Vitae, copies of academic transcripts; three reachable references, and salary expectations no later than May 13th, 5 pm (EAT). Applications must be addressed to [email protected] with the reference “AFL Officer” in the subject heading. 


ASF will only contact short-listed candidates


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