HR and Admin Officer

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Job Summary

Recruitment and selection of staff as assigned by the HRM. (full 360)

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

You will have an opportunity to shadow Human Resources Officers in the office to learn more about our human resources rules, regulations, procedures, and practices and participate in a variety of projects. More importantly, acting as the liaison between the Country HRO(s) and the employees by handling personnel and administrative duties. 


Our Vision

We build Africa’s most valued marketplaces.

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Job Mission

To support continuous improvement to HR operational workflow in Uganda  by providing holistic HR solutions through a unique blend of experience, skills, and working methodology with a central goal of helping employees excel.


Reporting  to  H.R. Manager Uganda

Direct Reports None


What you’ll be doing...



 Support the recruitment process by;

Recruitment and selection of staff as assigned by the HRM. (full 360)

Printing of contract & all pre-employment documentation/policies, obtain signatures from authorized signatories.

Verify that all documents have been returned as per New Joiner Form.

Lead a thorough background check for all position


Support the Personal Data Changes process by;

Print off letters, obtain signatures from authorized signatories.

Distribute the letters to the line manager to issue to direct report.

Track receipt of a signed copy of letters from direct reports.

File the signed copies in the Employee files.

Preparing contracts, monitoring the expiry dates, and taking the appropriate action.


Support the Employee Separation process by;

Ensuring withdrawal from the medical cover 

File all signed copies relating to separation in the Employment files.

Additional offboarding requirements 


Employee Relations - Disciplinary cases - Non-Management staff

 Provide advice and guidance on individual employee relations cases (including employee counseling) ensuring that these are well managed and meet the requirement of the policies, best practice and employment legislation.


Administration of all Employee Files

File all signed new joiner documents in the employee personnel file.

Ensure all the necessary employment records are updated and filed for the existing staff.

Maintain Employee Database for End of Probation, Fixed Term contract, and advise the Managers at least 2 weeks before the due date for prompt decision making.


Leave Management

Maintain a database to track leave days.

Leave planning for all staff every quarter.


HR Policy Manual update

Facilitate periodic review and update of Human Resources policies and procedures in line with changes in the regulatory and labour environment and ensuring compliance.


Special Letters (Consultants/ Visitors/Bank Letters)

Process/renew work permits, embassy letters, special passes, and any other HR-related documentation.


HR Statutory requirements /HR Audit support

Quarterly file audit-ensure all staff provide statutory documents for filing


Other Administrative Duties

Management of office administration staff (cleaners, Reception).

Procure business, fire, health and safety permits, certificates and licenses

Coordinate process of procuring office stationery, furniture, and equipment repairs, office kitchen supplies

Coordinate general office cleaning.

Coordinate work safety drills, etc

Regular (Quarterly / Annually) consultations with Health insurance providers and share with staff any medical insurance updates

Plan and coordinate staff outings, parties, team building


Projects

Working together with the Head of Talent and Head of H.R. in Uganda assist with the implementation/change management of H.R. related projects from time to time


Reporting

Preparing  relevant H.R. reports 

Assist with Manpower planning across the relevant ROAM brands in Uganda.

Strategic input

Together with the relevant H.R. Heads - create and implement strategic H.R. initiatives


Why us?

Being surrounded by great technology is the start. 

Being surrounded by great people makes it even better. Thousands of connections. A personal experience for each customer created by you. Embark on a HR career with us:


Great exposure in your chosen career field

Our company offers a resounding, hands-on professional experience that will be valuable for your career success. We believe in lifelong learning, and also provide training for continued development.


Be Challenged.

Our technology, and our customers’ needs, are always evolving. You’ll be at the forefront of the tech world’s latest solutions.




Key Relationships

Internal stakeholders: Business CEO(s), Group Head of Talent, Dept Heads, Finance Department, and all local Employees.

External stakeholders, training institutions, labor-related regulatory bodies, vendors related to the execution of employee activities


What we are looking for

Bachelor’s in HRM (completed) or Bachelors in Economics/Admin with interest in HRM with 3-4 years plus experience as an HR Generalist.


Even better if you are:

Punctual, reliable and have an eye for detail

Strong communicator, verbally and written, PC savvy (MS Office, Word + Excel)

Proactive and dynamic.

Ability to work under pressure.

Efficient and results-oriented

A self-motivated person able to work under minimum supervision

Excellent organization and communication skills

Hands-on and practical thinker




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