- Company: Green Powered Technology, LLC (GPTech)
- Location: Uganda
- State: Uganda
- Job type: Full-Time
- Job category: Administrative Jobs in Uganda
Green Powered Technology is seeking an Office Manager to provide support on the USAID Architectural and Engineering (A/E) services project for the Northern Uganda Development of Enhanced Local Governance, Infrastructure, and Livelihoods (NUDEIL) activity. The objectives of NUDEIL are to support district local governments in Northern Uganda to plan, design, and construct small infrastructure projects that will improve the delivery of services in the education, transport, and water supply sectors. The office manager will be responsible for the management/administration of the Green Powered Technology’s project field office. An ideal candidate will be organized, results driven, detail oriented, and able to execute tasks independently with a high level of accuracy. This position will be located in Gulu, Uganda.
Responsibilities: • Responsible for overall coordination of operational tasks of the project with day-to-day management/administration of project field staff in accordance with the objectives of the country strategy and donor requirements. • Work closely with the Chief of Party (COP) and the Green Powered Technology home office staff to manage the project’s financial, operational, and contract systems and processes. • Oversee project contract terms, pricing, performance, and schedule in coordination with the COP and Green Powered Technology home office staff by providing timely and high-quality process and donor reports. • Ensure compliance among USAID requirements (i.e., FAR, ADS, FAM), Green Powered Technology organizational policies, and Ugandan labor laws, while enabling transparency, accountability, and accuracy. • Analyze and present financial reports in an accurate and timely manner, clearly communicate monthly and annual financial statements, and oversee all financial and project/program accounting. • Enhance and/or develop, implement, and enforce policies and procedures of the company by employing systems that will improve operation and effectiveness of the project. • Advise on and lead exploration of software for facility, logistics, contracts, real estate, and human resources management. • Serve as primary point of contact for procurement of supplies, services (including staff hires and consultancy needs), and equipment. • Prepare contracts, subcontracts, agreements, and purchase orders, and provide subject matter expertise for all phases of contracts management. • Design and implement field office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments. • Develop and maintain all administrative systems and procedures necessary for the implementation of the project and support of the project’s staff located in the Green Powered Technology office in Gulu. • Maintain organized and well documented personnel and financial data, including preparing documentation required to hire consultants, preparing labor agreements and consultant contracts, and securing approval of the COP and other required approvals. • Coordinate translation of project documents as needed. • Oversee the payment approval process to consultants, subcontractors, and vendors. • Assist with recruitment needs, such as preparing position descriptions, coordinating interviews, conducting reference checks, and reviewing resumes. • Other duties as assigned.
Qualifications • Bachelor’s degree in an accounting, business, engineering, legal, or related technical field, with 6 years of progressively responsible donor-funded project experience • Experienced with having final responsibility for the quality and content of all financial data and reporting and audit coordination for a significant program area • Prior experience working with USAID-funded programs, preferably in Uganda and/or Northern Uganda • Knowledge of Ugandan laws and policies on finance, procurement, and human resources • Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendorsÍ¾ knowledge of accounting and reporting software • A successful track record in setting priorities, using keen analytical, organizational, and problem-solving skills that support and enable sound decision making • Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders • Fluent in English and Swahili, both written and verbal • Previous experience overseeing a human resource function (preferred) • Ugandan nationals encouraged to apply