- Company: SeaOwl Group
- Location: Uganda
- State: Uganda
- Job type: Full-Time
- Job category: Human Resource Jobs in Uganda
The HR Recruitment &Training Administrator is the person responsible for ensuring the smooth running of EACOP Uganda- talent sourcing, engagement, and development programs. S/He coordinates and supports the implementation of the recruitment process, staff training and performance management functions in the company.
Activities • Talent Sourcing • Drive execution of the Talent strategy in line with EACOP- HR business strategy. • Develop and maintain updated job descriptions to facilitate the recruitment and performance management process. Manage the recruitment process in line with policy. • Implement innovative, creative, and proactive recruitment/sourcing opportunities, to develop high-quality active and passive candidate pipelines. • Effectively build and engage with talent communities through prescribed social media outlets. • Identify and source appropriate internal talent for current and future roles within the organisation. • Ensures that key vacancies are filled within the agreed timeframe. • Responsible for the succession development, planning and implementation • Make use of assessment information to enhance the quality of the selection process. • Provide talent acquisition and assessment process coaching to line managers to improve recruitment and assessment capability. • Ensure talent acquisition and assessment data integrity for successful functional excellence reviews and reporting requirements • Lead the vetting and background check exercises for recommended candidates for appointment • Draft offer letters and employment contracts. • Manage contractor management with the agencies with regards to expectations and performance on current contracts including up-to-date POs • Lead the onboarding processes of all staff including induction, job integration process and related contractual obligations. • Participate in the update and review of Human Resource policies and guidelines • Learning and Development • Analyze, and consolidate the Training needs reports from all departments and present them to the immediate supervisor for further administration • Develop and coordinate the implementation of staff training programs • Coordinate the reporting on all learning and development interventions. • Prepare quarterly training reports to assess the effectiveness of the implementation of the training planner. • Coordinate and support the Implement the staff training plan. Identify and create trainers, develop the program, solicit participants, and roll out the training. • Manage the training support service providers to ensure that the meals and hygiene are in proper facilitation of the training. • Scheduling of training, workshops, conferences, and meetings. • Develop a database for trainers and constantly engage the trainers with Training of Trainers (TOTs). • Responsible for the development and monitoring of the Annual Training Budget. • Performance Management • Develop and Review the EACOP Performance Management tools, in line with best practices and recommend feasible contemporary PM practices that can add value to PM systems and practices. • Ensure that all new staff have probationary agreements • Facilitate and coordinate annual staff performance planning • Facilitate timely staff performance reviews and preparation of the annual performance review report • Support the annual performance review process through organizing refresher sessions, sending reminders, receiving, and compiling individual reports • Maintain updated records for target setting and performance reviews, probations • Generate draft annual performance report and PM communications like confirmation letters, performance feedback • Maintain and update records relating to performance management • Consult and engage stakeholders to agree on PM Monitoring and evaluation schedules. • Analyze the Consolidated performance evaluation report to draw a management feedback report highlighting recommended areas for policy changes and improvement in the PM Framework. • Coordinate the implementation of PM recommendations • HR Administration • Participates in the development and review of the company’s HR policies and procedures. • Coordinate exit interviews with leavers to identify reasons for employee termination • Coordinate and support the implementation of the grievance/ disciplinary procedures • Carry out any other duties that may be assigned to him/her by the hierarchy • Context and environment • The job holder works under the management of the EACOP Uganda -HR and Corporate affairs. The position is based at Kampala Headquarters • The job holder is also accountable for demonstrating exemplary behaviour with regard to compliance and HSE rules & requirements and for implementing and controlling HSE rules while executing general services. • Accountabilities • To guarantee the safe and efficient operations of the talent sourcing, performance management and training functions
Qualifications and Required Experience • Bachelor’s degree in Human Resource Management, SWASA, Social Sciences, Organizational Psychology, or related degree • Minimum 8 years’ relevant experience in HR practice covering but not limited to Talent sourcing/ recruitment, performance management, training, and general HR administration in big to medium size companies. • Knowledge and experience use in HR systems • Proven ability to work independently, manage significant workload and competing demands whilst meeting deadlines • Good communication and interpersonal skills, diplomacy. • Ability to work with a network of correspondents internally as well as externally • Ability to multitask, work in the context of a heavy workload, variety of tasks to be performed, emergency situations to be solved, multicultural environment. • Knowledge of Labour laws applicable in Uganda and current HR trends • Confidentiality and a High level of strong interpersonal skills are required • Good organization skills and aptitude to work under stress • Good HSE knowledge and awareness