Team Administrators (3)

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Job Summary

Reporting to the Senior Executive Assistant , the Team Administrator will be responsible for providing support to team leaders within specified teams, provide administrative support including proactive diary management and effective coordination of activities.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Business Function:  Administration

Reports to:  Senior Executive Assistant

Location:  Kampala, Uganda


Our Client comprises a portfolio of businesses focused on structural growth markets. The business helps individuals to de-risk their lives and deal with their biggest financial concerns through life insurance. One of the longest standing and most successful global insurers in the world with over 20  million life customers, +24,000 employees, and £56billion of assets under management as of 30th June  2019, They have been providing financial security to customers since 1848 and it’s one of the oldest insurers in the world, with 171 continuous years of providing financial services. 

The Client provides protection and savings opportunities to customers, social and economic benefits to the communities in which it operates, jobs and opportunities to its employees, and financial benefits for its investors. By offering security, pooling savings, and making investments, they help to maintain the cycle of growth. The company’s strategy is designed to create sustainable economic value for its customers and shareholders. 

The company continues to develop its businesses in new markets in Africa, building on the success of its other regional models, particularly in Asia. Currently, the company has a footprint in eight countries:  Uganda, Kenya, Zambia, Ghana, Nigeria, Cameroon, Cote d’ Ivoire, and Togo.


Job Scope: 

Reporting to the Senior Executive Assistant, the Team Administrator will be responsible for providing support to team leaders within specified teams, provide administrative support including proactive diary management and effective coordination of activities. 

He /She will be accountable for a broad range of activities from basic administrative tasks to problem-solving and query handling through to contributing to projects with the departments

.

Principal Accountability 

• Act as a focal point for the line managers in the team, judge the priorities, and proactively work with the many conflicting demands of the team.  

• Responsible for managing diaries, organizing internal and external meetings, and ensure no duplicates.  

• Administer and take minutes for all meetings including management of meeting rooms.

• Create and maintain any filing and database systems carrying out regular reviews and ensure accuracy and efficiency. Maintain departmental relationship mapping lists.  

• Assist in coordinating departmental projects and activities as appropriate for the team ie  communication support and administration and operational activities 

• Run reports as required and assist with the administration and coordination of departmental reports. 

• Manage phone calls for line managers, mail distribution and response, plus information flow. 

• Manage all stationary requirements and ensure the departments are adequately catered for.

• Perform general administrative tasks. 


Other duties 

• Perform any other duties as may be required by management.


Core Competences Required: 

• Bachelor’s Degree in Secretarial Studies or equivalent from a recognized University

• 2-3 years working experience in a similar role. 

• Ability to prioritize tasks and activities. 

• Excellent communication and interpersonal skills 

• Excellent planning & organizational skills 

• Excellent computer skills especially using Microsoft Excel, Word, PowerPoint. • Analytical and presentational skills 

• Flexibility and ability to prioritize tasks and activities. 

• Ability to successfully work in a high-activity, fast-paced environment. 

• Positive attitude, attention to detail, and customer-oriented with good multitasking and organizational ability. 

• Ability to work well with others. 

• Knowledge and Experience in managing projects.


All applications will be received and Reviewed through Brightermonday Portal by Clicking on the 'Apply Now ' section


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