Background
Uganda Heart Institute (UHI) is established by the Uganda Heart Institute Act CAP 258 as an Autonomous Government Entity to undertake and coordinate the prevention and treatment of cardiovascular disease in Uganda. UHI intends to recruit competent people in various departments, to enhance its human resource capacity and support the effective delivery of specialised cardiovascular services.
Job Purpose
Support the Chief Executive with high-level secretarial, administrative, and office management tasks and operate with discretion and professionalism.
Duties and Responsibilities
- In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
- Take dictation, transcribing and presenting accurate and error free work;
- Attend to callers, either in person or on telephone;
- Ensure timely responses to inquiries and correspondences to and from the Office;
- Receive incoming mail and supervising the dispatch of outgoing mail;
- Organize meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
- Ensure that relevant documents for meetings and speeches are produced on time and properly organized;
- Draft letters of routine nature
- Ensure cleanliness and orderliness of the office;
- Manage records in accordance with established security and records management procedures;
- Requisition and Manage office stationery and equipment;
- Supervise the Secretarial and support personnel for the office;
- Conduct background research on various topics to assist in decision-making and report preparation.
- Handle sensitive information and confidential matters with absolute discretion.
- Assist with special projects, tracking progress, and monitoring deadlines.
Person/ Job Specifications
- An Honours Bachelor's degree in Secretarial Studies or equivalent qualifications from a recognized awarding Institution
Experience
A minimum of three (3) years working experience as Personal Secretary in Government or equivalent level of experience gained from a reputable organization or institution.
- In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
- Take dictation, transcribing and presenting accurate and error free work;
- Attend to callers, either in person or on telephone;
- Ensure timely responses to inquiries and correspondences to and from the Office;
- Receive incoming mail and supervising the dispatch of outgoing mail;
- Organize meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
- Ensure that relevant documents for meetings and speeches are produced on time and properly organized;
- Draft letters of routine nature
- Ensure cleanliness and orderliness of the office;
- Manage records in accordance with established security and records management procedures;
- Requisition and Manage office stationery and equipment;
- Supervise the Secretarial and support personnel for the office;
- Conduct background research on various topics to assist in decision-making and report preparation.
- Handle sensitive information and confidential matters with absolute discretion.
- Assist with special projects, tracking progress, and monitoring deadlines.
- An Honours Bachelor's degree in Secretarial Studies or equivalent qualifications from a recognized awarding Institution
Vacancy title:
Senior Personal Secretary
Jobs at:
Uganda Heart Institute (UHI)
Deadline of this Job:
Wednesday, November 11 2026
Duty Station:
Kampala | Kampala
Summary
Date Posted: Monday, October 12 2026, Base Salary: Not Disclosed
JOB DETAILS:
Background
Uganda Heart Institute (UHI) is established by the Uganda Heart Institute Act CAP 258 as an Autonomous Government Entity to undertake and coordinate the prevention and treatment of cardiovascular disease in Uganda. UHI intends to recruit competent people in various departments, to enhance its human resource capacity and support the effective delivery of specialised cardiovascular services.
Job Purpose
Support the Chief Executive with high-level secretarial, administrative, and office management tasks and operate with discretion and professionalism.
Duties and Responsibilities
- In conjunction with relevant officers, drawing up and monitoring appointments and programmes;
- Take dictation, transcribing and presenting accurate and error free work;
- Attend to callers, either in person or on telephone;
- Ensure timely responses to inquiries and correspondences to and from the Office;
- Receive incoming mail and supervising the dispatch of outgoing mail;
- Organize meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
- Ensure that relevant documents for meetings and speeches are produced on time and properly organized;
- Draft letters of routine nature
- Ensure cleanliness and orderliness of the office;
- Manage records in accordance with established security and records management procedures;
- Requisition and Manage office stationery and equipment;
- Supervise the Secretarial and support personnel for the office;
- Conduct background research on various topics to assist in decision-making and report preparation.
- Handle sensitive information and confidential matters with absolute discretion.
- Assist with special projects, tracking progress, and monitoring deadlines.
Person/ Job Specifications
- An Honours Bachelor's degree in Secretarial Studies or equivalent qualifications from a recognized awarding Institution
Experience
A minimum of three (3) years working experience as Personal Secretary in Government or equivalent level of experience gained from a reputable organization or institution.
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
Job application procedure
Interested in applying for this job? Click here to submit your application now .
Applications are invited from suitably qualified Ugandans to fill the under-listed positions. Eligible persons should address their applications including a cover letter, copies of their academic/professional certificates and transcripts, certificates of registration and valid practicing licenses where applicable, curriculum vitae (CV), O Level Certificates, A level certificates (where applicable), copy of the National Identity Card and evidence of work experience where required, to the
Executive Director, Uganda Heart Institute,
P.O. Box 37392, Kampala.
Applications can also be hand delivered to Uganda Heart Institute Headquarters, Mulago – Kampala. Online applications should be sent on the UHI official recruitment mail. Applications which will be submitted or mailed without complete attachments or any applications which will be sent on any other mail addresses other than one mentioned above, will not be accepted. Applications both physical and online, must be received not later than 5:00 pm on 11th November 2026.
This job advertisement can also be downloaded from the UHI website: http://www.uhi.go.ug
|