Study Coordinator Job at Infectious Diseases Institute – Career Opportunity in Uganda

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Job Category: Administrative
Job Type: Full-Time
Deadline of this Job:  05 September 2021
Duty Station:  Uganda
Posted: 25-08-2021
Job Description

Vacancy title:
Study Coordinator

[ Type: FULL TIME , Industry: Research , Category: Admin & Office ]

Jobs at:

Infectious Diseases Institute, Makerere University

Deadline of this Job:
05 September 2021  

Duty Station:
Within Uganda , Kampala , East Africa

Date Posted: Wednesday, August 25, 2021 , Base Salary: Not Disclosed

The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.
IDI wishes to recruit a motivated and competent individual to fill the vacancy below:

Job Title: Study Coordinator
Vacancy Code: SC X001
Classification: Fixed term (full time)
Reporting: Study Principle Investigator
Duty Station: Kampala, Uganda

Main Purpose of the Job
The study coordinator will be responsible for coordinating the study procedures and logistics for a U.S. National Institutes of Health funded randomized controlled trial of the Game Changers intervention, which is an 8-session program to train people living with HIV to do prevention advocacy with members of their social networks. The coordinator will be responsible for recruitment, data collection, participant tracking, and scheduling and set-up of intervention sessions; these activities will include but not be limited to the duties listed below.

Key Outputs
• Weekly update reports of participants screened and enrolled, surveys completed, missing/incomplete surveys, and surveys and tracking information uploaded to master database and securely transferred to U.S. investigators weekly.

Duties and Responsibilities
Coordinate all research activities; this includes the following:
o Recruit, screen, consent, and enroll study participants
o Track participants throughout the study using a tracking database, and maintaining this database for scheduling and forecasting participant visits, making reminder calls to participants prior to scheduled visits and coordinating action to track down participants who miss appointments
o Collect survey data using computer-assisted interviewing instruments (PDA or laptop)
o Upload survey and tracking data to master study database and securely transferred to U.S. investigators weekly
o Collect HIV-related data from IDI medical charts/database
o Locate hard-to-find participants in the field
o Coordinate forming of groups from enrolled participants
o Schedule intervention sessions and track attendance
o Ensuring that intervention facilitators have all the supplies, refreshments, and information needed for each session
o Provide fidelity ratings and notes for intervention sessions as needed
o Assist the team with convening and reporting to the study’s Data Safety and Monitoring Board
• Liaison with clinic and overall IDI staff to identify best way to integrate study procedures into daily clinic and IDI activities, to minimize disruption to operations
• Liaison with IDI clinic staff to coordinate abstraction of HIV-related data from charts/database
• Assist in development of measurement tools, including translation when needed
• Adhere to national and international research guidelines
• Ensure that all research and evaluations carried out are compliant with up-to-date ethical standards, the study institutional review board protocols, and the study’s standards of procedures, including maintain confidentiality and protection of participants, ensuring data integrity, and protect the rights, safety, and well-being of patients enrolled in the study
• Ensure the filing and maintenance of all regulatory documents
• Attend and participate in investigator meetings, and other study team meetings
• Perform any other project-related duties as assigned to you by your supervisor

Minimum Work Experience and Exposure
• Masters degree in health and behavioral related qualification
• 2 years working experience in coordinating HIV-related research activities. Experience in coordinating clinic-based research activities will be an added advantage.

• National and international policies, procedures, and standards for research ethics
• Comfortable working with computer software (Word, Excel, computer assisted interview software)
• Research design and management skills
• Planning, organizing, and controlling
• Team leadership and collaboration (team work)
• Communication skills
• Report preparation
• Cross-cultural, verbal & non-verbal communication skills

Other Qualities/Attributes
• Inquisitive and analytical mind
• Close attention to detail
• Timely responsiveness to requests and enquiries
• Innovativeness
• Adaptable
• Accuracy and thoroughness
• Integrity and confidentiality
• Flexible in handling work assignments, reliable and able to work on multiple tasks under pressure
• Non-judgmental approach in human relations

Work Hours: 8

Experience in Months: 24

Level of Education:
Postgraduate Degree


Job application procedure
Candidates that meet the above criteria and have what it takes to excel in these position should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact not later than 05thSeptember 2021. Please follow this link to apply for this position.
Key Notes:
1. IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process
2. Internal candidates who meet the required specifications and have worked with IDI for a period of at least one year will be given priority.
3. Make sure that your application letter, CV and certificates are attached as one document
4. Indicate the Vacancy Code as the subject for your email
5. Only shortlisted candidates will be contacted
6. Any form of canvassing will lead to automatic disqualification.
The Senior Human Resource Manager
Infectious Diseases Institute — IDI Knowledge Centre, Makerere University Main Campus; College of Health Sciences, Makerere University
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