Job Title: Staff Security Officer
Level: Senior Specialist
Location: Kampala, Uganda
This position is primarily responsible for supporting, implementing and ensuring the systematic application of safety and security policies for all CWS Africa operational activities and programs in Uganda. The Staff Security Officer will compile and draft Weekly Regional Security Updates, conduct expat residential surveys, analyze and complete security assessments of ongoing activities in Uganda as well as ensure proper documentation and filling of security electronic and physical files. This position will act as the primary focal point in daily security operations in the country. This position will report to the Country Representative and will liaise closely with the Staff Security Coordinator and Assistant Staff Security Coordinator based in Nairobi, Kenya.
This position reports directly to the Country Representative, Kampala Uganda.
- Compiles and drafts Weekly Regional Security Update report including and dissemination of security alerts to Uganda Staff. Shares security reports from the partner agencies, diplomatic missions, UN agencies with the Staff Security Coordinator and Country Representative for situational awareness and further dissemination as directed.
- Submits of situational reports and Monthly Reports of areas of operation to Staff Security Coordinator in Nairobi and the Country Representative based in Kampala Uganda.
- Trains all new staff on safety and security procedures and provides periodic refresher training to regular staff. Conducts new hire and visitors’ security orientation.
- Requests guards’ deployment, supervises and conducts regular briefings of the contracted guard force and also activation response and panic button testing in office and any expatriate staff residences.
- Continuously monitors surveillance cameras and works closely with the IT team to ensure surveillance systems are up and running.
- Collects, updates and communicates information regarding the security situation in areas of operation using existing CWS Minimum Operating Security Standards (MOSS) and security manual guidelines.
- Coordinates and liaises with the General Service Officer on servicing of fire extinguishers and first aid boxes to ensure that offices are OSHA compliant and also in-house periodic motor vehicle inspections to ascertain validity of Insurance and Inspections.
- Conducts expat residential physical security surveys as requested and advises staff on the findings and recommendations.
- Coordinates and takes led in carrying out Uganda office emergency response drills including lockdowns and building evacuations on a quarterly basis, and conduct After Action Review (AAR).
- Attends security meetings in areas of operation/OSHA meetings, prepares and follows up on action plans arising from such meetings that pertain to staff security and take minutes of the proceedings.
- Undertakes periodic Kampala office security risk assessment and advices the Country Representative and the Staff Security Coordinator on findings with recommendations.
- Ensures proper documentation and filling of security electronic and physical security files.
- Conducts National Staff background checks with the relevant authorities as well as academic institutions, as required.
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- Conducts field site assessments in areas of operations in line with CWS MOSS; this will include both accommodation and worksite assessments.
- Identifies, establishes and maintains contacts with the local authorities, partner agency security POCs, diplomatic missions including U.S Embassy in Uganda Office of the Regional Security Officer.
- Conducts pre-departure security briefings for travelling staff in areas of operation and on-arrival security briefing for staff visiting Uganda.
- Undertakes additional duties as requested by the Country Representative, the Staff Security Coordinator and the management.
Bachelor’s Degree in a security, humanitarian, development or discipline related field, or four (4) years of paid work experience in the same field in lieu of a Bachelor’s degree is required
· Experience in conducting Contextual security risk assessments required.
· Experience in compiling and drafting security reports including incident reporting is required.
· Experience in coordinating response to security emergencies required.
· Two (2) years working experience with similar INGO or humanitarian agency is preferred.
· Demonstrated knowledge of OSHA and other international NGO security frameworks.
· Sensitivity to gender and cultural issues.
· Excellent communications skills, with fluency in written and spoken English.
· Working knowledge of French or Arabic is also desirable.
· Writing skills test may be requested.
· Excellent organizational and time management skills.
The Staff Security Officer must have the ability to:
· influence and negotiate with internal and external actors, particularly in complex and/or stressful environments;
· provide high quality security and safety training to new staff, and ongoing advice and guidance, to staff members and visitors;
· work flexibly and remain calm in demanding situations;
· willingly travel and work in difficult environments;
· communicate effectively both verbally and in writing;
· follow directions and implement policies and procedures from the supervisor with a positive and receptive attitude;
· deal effectively and courteously with a large number of associates, outside agencies, refugees and members of the general public;
· conduct oneself in a professional and courteous manner to represent the best interests of Africa and CWS;
· maintain a high performance standard with attention to detail;
· carry out all of the duties of the position efficiently and effectively with minimal supervision;
· take initiative in the development and completion of projects within the specified timeframe;
· maintain strict confidentiality with Africa administrative and operational information;
· work well as a team in a multi-cultural environment while maintaining a high level of motivation;
· effectively manage CWS RSC Africa’s resources and work closely with IT to ensure surveillance systems are up and running.
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Physical: This position requires bending, squatting, crawling, climbing, kneeling, sitting, standing, walking, pushing/ pulling, handling objects (manual dexterity), reaching above shoulder level, using fine finger movements and lifting light loads up to 25 kg.
Environmental: Incumbents in this position will be exposed to travel to remote locations and in some situations on very short notice.
Police Clearance Certificate issued within the last one year (12 months) is required before the start of employment.
A valid passport and the ability to maintain a valid passport throughout the entire appointment is required, which includes having enough passport pages for travel. The candidate should be of good health, willing and able to travel extensively in often difficult conditions, and have a high degree of flexibility. Must have proof of Yellow Fever vaccination before traveling, employee will be entrusted with the receipt, custody and payment of money.