Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
|Reports to||Project Manager|
|Effective Date||May 2021||Grade||C1|
Plan International is an independent development and humanitarian not for profit organization that advances children’s rights and equality for girls. Plan International is committed to reach 100 million girls to Lead, Learn, Decide and Thrive in Uganda. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.
[A concise statement, capturing the primary reasons that this role exists and a clear articulation of the context of the role. How will this role contribute to creating lasting change for children?]
Dimensions of the Role
- Support strengthen the capacity of governance structures and district local government structures and systems to establish and enhance delivery of quality services in the target communities.
- Lead on timely and efficient implementation of all project activities.
- Responsible for the delivery of project results in accordance with Plan International’s values and behaviors, including gender transformative outcomes and Safeguarding of all Children.
- Ensure high quality collaboration and coordination is maintained for effective and efficient implementation of Project interventions by all stakeholders.
- He/she will support district and sub district stakeholders in the implementation of all Project interventions supported by Plan International Uganda. He /she will work with the respective district Technical working Committees and settlement working group for smooth coordination, data collection and timely documentation of all Project activities.
- Support conduct planning meetings and come up with ways of addressing any gaps that are identified including supporting district stakeholders during supervision and monitoring of Project activities.
- Support Orientation of key district stakeholders on implementation of Project activities-what it requires, implications, roles and responsibilities-action Plan for the district
- Support organize and conduct Project reflection and review meetings at team and district levels that bring on board different stakeholders.
- Support project stakeholders conduct quarterly project monitoring and support supervision visits and meetings.
- Support with representation in sector working group meeting meetings with UNHCR & OPM and other stakeholders at settlement and district level in close consultation with the Project manager.
- Motivate and ensure team work amongst the staff for greater and better performance.
- Provide technical guidance and specialized expertise specific to the role for quality services to the project participants.
- Support tracking, monitoring, evaluation, documentation and reporting of project outputs, outcomes, impact or results and changes in close collaboration with Project Manager.
Child Protection and Gender Equality & Inclusion
Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
- The Project Officer will work in close collaboration with key project stakeholders at District and Sub- district/settlement levels. S/He will specifically maintain regular day to day working relationship with stakeholders at district/settlement levels in all the targeted communities. S/He will also maintain regular working relationship with other partners implementing similar interventions in the assigned districts to ensure harmonized programming and implementation of project interventions at district and community level.
Leadership and Business Management Competencies
- Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
- Set high standards for self and others’ behavior, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
- Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
- Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
- Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
- Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them utilize their potential.
- Accept change and support others in adjusting to it, helping them understand.
- Understand relevant sectorial context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
- Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
- Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
- Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills
Technical expertise, skills and knowledge
- Bachelor’s or Master’s degree in Development Studies, Social Sciences or any relevant field with wide demonstrated relevant experience working with International Non-Governmental Organisations.
- At least three years of progressively professional work experience in design, implementation and evaluation of programmes.
- Excellent coordination, networking and organization skills. Able to work in a matrix environment and keep track of multiple priorities and adhere to deadlines
- Demonstrated skills and experience in report writing, donor compliance and budget management.
- Ability to Identify and synthesis best practices and lessons learned to promote knowledge management and sustainability.
- Ability to work in hard to reach, hard to stay areas and familiar with programming for vulnerable children especially young girls and boys.
- Establishes effective partnerships with external stakeholders
- Excellent communication (verbal and written) and interpersonal skills, with ability to work with people from diverse cultures
- Strong computer skills and knowledge of Microsoft software including MS Word processing, Power point presentation, Excel spreadsheets, e-mail and web based research.
- Experience in gender mainstreaming and gender equality and inclusion in humanitarian programming
- Experience with Accelerated Learning Programs (ALP) for primary and/or secondary, ECD and Child Friendly Approaches including CFS.
- Experience working with Child protection programmes in a humanitarian context.
Plan International’s Values in Practice
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
- The Project Project Officers will be based in the Program Area districts with frequent travel to the field.
Level of contact with children
Frequent direct interaction with children
As a Child Centred Development organisation, Plan International Uganda strives to ensure that children are kept safe in all the areas we operate. The organisation further has a Safeguarding Children and Young People Policy that every staff is required to sign. As a result, this position comes with additional responsibilities for safeguarding children and young people :
Safe guarding children and Young people’s Policy (mandatory for all staff)
- Adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues.
- Responsible for the implementation of the CPP standards as they apply to the area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.
- Ensure that all Plan International partners, visitors, and associates in his/her area of responsibility are provided with, are made aware of and have signed and returned a copy of the child protection policy. Inform the partners, visitors, and associates that they must comply with the policy in all contacts and communications with children during their visit.
- Ensures that Plan International’s global policies for Child Protection and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
Type of Role: Consultant 3 months
Reports to: Projcet Manager
Closing Date: 27 May 2022
Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.
We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.
We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.
A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Sceheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.