- Company: SeaOwl Group
- Location: Uganda
- State: Uganda
- Job type: Full-Time
- Job category: Administrative Jobs in Uganda
The General Services Administrator is the person responsible for ensuring the smooth running of EACOP Uganda- Facilities and Services. S/He supervises through his/her team members; Company facilities and services (mail, stationery, consumables, housekeeping), as well as housing requirements of expatriate employees.
Activities • The General Services Administrator is responsible for ensuring the smooth running of EACOP Uganda- Facilities and Services. The General Services Administrator shall: • Plan and coordinate the acquisition and maintenance of office equipment and utilities to ensure a conducive work environment in the Company • Develop and implement local administration procedures for accommodation including standards of condition/maintenance to ensure they are kept to the agreed standard and manage minor workplace accommodation change arrangements • Supervise the lease agreements of company offices and ensure the implementation of the contractual agreements. • Manage delegated contracts for General Services, liaise with the Procurement concerning the scope and /or daily managed contracts and provide recommended weekly scheduling of maintenance tasks. • Ensure contractual compliance to general service activities with service providers. • Ensure a safe environment for staff and participants and maintain responsible operations of the company and programs at all times in line with the Health and Safety SOPs. • Sourcing and overseeing contracts and service providers for functions such as cleaning, parking, security, and technology • Assists in facility and space usage planning; advises the administration on the application of institutional policy, regulations, and standards relating to the management of physical resources. • Advising the company on measures to improve the efficiency and cost-effectiveness of the facility • Planning for the future by forecasting the facility’s upcoming needs and requirements • Technical analysis for call for tenders for contracts related to General Service activities • Supervise the company’s office services (mail, stationery, consumables, housekeeping, etc.). • Follow up with insurance policies concerning company assets or long-term lease items (expatriates/company vehicles, offices, furniture, etc.) • Coordinate with Company service providers related to General Services • Launch requests for call-offs including writing work scopes and requisitions related to General Service activities • Validate general services purchases and services. • Provide quality control support in terms of operation process, resolution time, and reduction in the number of complaints • Prepare expenditures and costs/expenditure of Facilities and Services • Reporting with respect to General Service activities and budget • Propose, write and implement company procedures and policies related to Facilities and Services activities • Carry out any other duties that may be assigned to him/her by the hierarchy • Context and environment • The job holder works under the management of the EACOP Uganda -HR and Corporate affairs. The position is based at Kampala Headquarters with some visits to the field. • The job holder is also accountable for demonstrating exemplary behaviour with regard to compliance and HSE rules & requirements and for implementing and controlling HSE rules while executing general services. • Accountabilities • To guarantee the safe and efficient operations of the Company’s Facilities and Services
Qualifications and Required Experience • Bachelor’s degree in administration or any related field • Minimum 8 years experience in Administration and facilities management in big to medium size company with at least a couple of years as GS- Lead • Proven ability to multitask, work independently, and manage significant workload and competing demands whilst meeting deadlines • Report writing, budgeting and analytical skills, computer data management • Confidentiality and High level of strong interpersonal skills are required • Good organization skills and aptitude to work under stress • Good HSE knowledge and awareness