Finance Assistant at Marie Stopes UG

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  • Company: Marie Stopes UG
  • Location: Uganda
  • State: Uganda
  • Job type: Full-Time
  • Job category: Accounting Jobs in Uganda
Job Description

Reporting to the Financial Accountant, the Finance Assistant is responsible for the supporting in the financial reporting, management of work advances and working capital of MSUG. The Finance Assistant is responsible for ensuring accurate posting of financial data transactions (supported by correct documentation). Success will be demonstrated by the accuracy and timeliness of financial transactions accounting in compliance with MSUG financial regulations and policies. MSU VALUES 1. Client Centred: dedicated to our clients and work tirelessly to deliver high quality, high impact services that meet clients’ individual requirements. 2. Courageous: Have the courage to push boundaries, make tough decisions and challenge others in line with our mission. Mission Driven: With unwavering commitment, we exist to empower women and men to have children by choice, not chance. 4. Accountable: Ownership of our actions and focus on results, ensuring long term sustainability and increasing the impact of the Partnership. The Finance Assistant is expected to demonstrate MSUG’s values in their behaviour. This role will use data to analyse performance, raise key issues, and monitor performance to ensure delivery of measurable results and demonstrate strong fiscal management of resources. Job Title: Finance Assistant Location: Kampala, Uganda Reporting to: Financial Accountant Probationary Period: 3 months Marie Stopes UG is an NGO registered in Uganda. We are affiliated to Marie Stopes International. Together we deliver safe abortion, quality sexual and reproductive health care and family planning to millions of the world’s poorest and most vulnerable women. We want to make sure that women have a choice when it comes to having children and that death by unsafe abortion is reduced. The primary responsibility of this role is to further MSI’s Global Goal, THE PREVENTION OF UNWANTED BIRTHS, and its mission of ensuring every individual’s right to: CHILDREN BY CHOICE NOT CHANCE

Key Responsibilities Payments • Initiation of payments on the bank platform and Payment Voucher preparation • Deduct from non – exempt service providers withholding tax (and as appropriate) Financial Reporting • Prepare and issue weekly cash reports • Correct and accurate posting and recording of data in the financial system • Posting all data in SUN system on a daily basis • Timely Monthly Reporting • Support Finance Officer on bank and Petty cash reconciliations Management of working capital 1. Corporate Client receivables • Regular review and preparation of monthly aged reports for corporate clients – Corporate clients reconciliations • Investigate long outstanding corporate client balances and prepare monthly collection reports Liaise with the line manager to perform monthly corporate client’s reconciliations 2. Trade Receivables • Investigating long outstanding trade debtors’ balances • Monthly preparation of collection reports • Regular review and preparation of monthly aged reports for trade debtors • Reviewing compliance with MOU terms of payments • Perform monthly reconciliations of accounts receivable balances Others • Check and validate Staff advances before payments are initiated • Management of relationship between finance and the bank • Maintaining the cheques register • NSSF account reconciliation

Knowledge Skills and Attitudes Qualifications • A Bachelor Degree (Accounting) • More than one Ugandan language desirable Skills/Experience: • Significant financial management experience at a similar level (donor funded and private sector preferred) • Excellent knowledge of financial management systems, accounting and reporting • Knowledge of donor contract requirements for budgeting and reporting • Ability to perform under pressure, handle heavy workloads, and meet stringent reporting deadlines • Attention to detail • Hands-on experience with electronic accounting systems; knowledge of SUN Systems and mobile money essential • Able to communicate effectively at all levels • Cross-functional team player

Attitude / Motivation: Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours: • Initiative Thinking ahead and taking action to make the most of opportunities by finding the optimum solution • Innovative Thinking creatively and outside of the box so that ideas generated create a positive outcome • Effective Communication Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise. • Responsive Being responsive to changing priorities and demands • Working Efficiently Planning, prioritising and organising work to ensure work is accurate and deadlines are met • Sharing Information Sharing information and knowledge whilst maintaining confidentiality • Focus on Learning Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further • Commitment Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements • Driven Drive and determination to deliver results • Accountable Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate • Embracing Change Openness to embracing change within the organisation and being able to adjust plans/activities accordingly • Motivated Motivation towards achieving quality results to maximise potential • Team Player Working as part of a team by being supportive, flexible and showing respect for each other

Method of Application
To apply for the position, Please visit the careers page on our website: www.mariestopes.or.ug . to submit your application.(please attach your CV) Or go directly to the application page and click Apply Now: http://216.104.202.242:8081/StarPay/Recruitment/VacancyPage The deadline for applications is Tuesday, 12th May 2022. NB: MSUG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT. MSUG HAS A WELL GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT FROM ANY CANDIDATE/JOB APPLICANTS/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT. FEMALE EMPLOYEES THAT QUALIFY ARE ENCOURAGED TO APPLY.
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