- Company: FHI 360
- Location: Uganda
- State: Uganda
- Job type: Full-Time
- Job category: Logistics Jobs in Uganda
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of EpiC Uganda Procurement Officer. Meeting Targets and Maintaining Epidemic Control (EpiC), a five-year global project funded by the U.S. Agency for International Development (USAID), is dedicated to achieving and maintaining HIV epidemic control and preventing, preparing for, responding to, and bolstering health systems to address COVID-19. While originally designed as a HIV program, EpiC has been modified to accept COVID-19 funding and is currently are implementing COVID-19 activities in 45 countries. In Uganda, EpiC activities will focus primarily on supporting the Ministry of Health (MOH) to improve vaccine uptake across the country to reach 70% vaccine coverage of the eligible population. Activities include COVID-19 vaccine service delivery, demand generation, surveillance and data collection, social and behavioral change activities, private sector engagement and human resource capacity development and technical assistance.
Job description: The EpiC Uganda Procurement Officer will have overall responsibility for the procurement management processes of the EpiC Uganda project under the oversight of the EpiC Uganda Finance and Operations Manager. They will work closely with the EpiC Programs and Finance teams in all aspects of procurement to ensure smooth operations and program implementation. The EpiC Procurement Officer will collaborate closely with the EpiC Programs and Finance team in the procurement of office and programmatic supplies, equipment and other procurement requests. The position requires close collaboration with other operations staff within the FHI 360 Uganda branch office to ensure application of FHI 360, USAID and other donor regulations, policies and practices. This position is based in Kampala, Uganda.
Position Responsibilities • Work closely with the Programs and Finance teams to manage assigned Uganda program budgets and track and monitor procurement activities and expenditures to ensure alignment with budget and workplans. • Develop and update procurement plan on monthly basis. • Lead the procurement process for the EpiC Uganda project in close collaboration with the FHI 360 Uganda procurement team. This will include developing requests for quotes (RFQ), requests for proposals (RFP), soliciting vendor quotations, analyzing vendor submissions, and ensure adherence to procurement processes and procedures. • Develop procurement packages and ensure compliance with FHI 360, USAID and other donor procurement requirements. • Prepares, maintains, and reviews purchasing files, reports and price lists for the office. • Checks procurements to ensure orders are filled correctly and goods meet specifications; compares prices, specifications, and delivery dates to determine the best bid among suppliers; maintains documentation of purchase orders and verifies invoices for payment with accounting. • Monitors deliverables of consultants performing operations or local approval tasks, as required. • Ensure that procurement processes align with USAID, FHI 360 and Ugandan procurement rules and regulations, including international procurement requirements for importing items (for example, pharmaceuticals and health commodities, if applicable.); • Upload procurement support documentation to the SharePoint and send for coordination on timely basis. • Coordinate with the EpiC Uganda Finance and Operations Manager for audits and assist in ensuring that the audit recommendations are effectively implemented. • Performs other relevant duties as assigned by project leadership.
Qualifications • Bachelor’s degree or its international equivalent in Procurement, Business Administration, or a relevant field; Master’s degree in Procurement is an added advantage. • A minimum of 03 to 05 years operations, procurement and/or financial management experience international development assistance programs. • CIPS qualification is desirable. • Familiarity with or knowledge of USAID-funded projects and grants management policies and procedures. • Demonstrated knowledge of Uganda international procurement and import processes. • Ability to manage tight deadlines and deliver high volumes of work with minimal supervision; • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector. • Knowledge of Ugandan financial reporting requirement related to procurement. • Excellent written and oral communication skills. • Fluency in English is required. • Position open to Ugandan nationals or individuals who reside in Uganda and have the legal authority to work in the country. Travel Requirements: • 5-10% within Uganda
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.