CPiE Coordinator

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The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PROFILE

Title Child Protection in Emergency Coordinator
Functional Area Programmes
Reports to Project Manager
Location Yumbe Travel required  
Effective Date September 2021 Grade C2

role PURPOSE

Plan International is an independent child rights and humanitarian organisation committed to children living a life free of poverty, violence and injustice.

We actively unite children, communities and other people who share our mission to make positive lasting changes in children’s and young people’s lives. We support children to gain the skills, knowledge and confidence they need to claim their rights to a fulfilling life, today and in the future. We place a specific focus on girls and women, who are most often left behind.

We have been building powerful partnerships for children for more than 78 years, and are now active in more than 70 countries.

Plan International Uganda (PIU) is in the final stages of securing funding from the Directorate-General for Development Cooperation (DGD) of the Kingdom of Belgium, through Plan International’s Belgium National Office (BNO) to implement a project aimed at building resilience and protection of children, adolescents and youth living in refugee settlements, IDSs (Internally Displaced Settlements) and vulnerable communities. The project location is in Bidi Bidi refugee settlement (and some surrounding host communities) in Yumbe district in West Nile, Uganda.

This position is responsible for assessment, response analysis, design and implementation of the child protection components of Plan International Uganda’s emergency response and Protection Interventions for South Sudanese Refugees and Host Communities project in the West Nile Sub-Region of Uganda.

S/he will need to coordinate with other Emergency Response team members and Plan International Uganda staff, especially in implementation management, Gender, education and other relevant technical sectors, to ensure a rapid, proportionate and effective response. S/he will need to ensure response to immediate child protection issues with simultaneous consideration of longer term needs and possible scenarios. Depending on the situation the Coordinator may need to take a very active role in technical co-ordination, support and advocacy with the country specific child protection clusters and other stakeholders and technical agencies relevant to the sector.

 

Dimensions of the Role

  • Support establishment and strengthening of Child Protection systems, networks with like-minded agencies working in Emergency in collaboration with OPM, UNHCR
  • Support the integration of quality gender equality programming within the implementation of project activities and deliverables
  • Project implementation planning and management in coordination with project implementing partners
  • Project budget and procurement management
  • Project monitoring, evaluation, learning and documentation
  • Project partnership Management, networking and advocacy
  • Project risk management
  • Human resource management and development
  • Ensure Plan’s Child and Youth Safeguarding Policy and Guidelines are adhered to in project implementation
  • Ensure Plan’s Gender Equality an Inclusion Policy and Guidelines are adhered to in project implementation

Accountabilities

  1. Assessment
  • Provide sectoral leadership and expertise in the assessment of child protection and gender equality  issues in project sites, with specific consideration of gender and age specific needs
  • Conduct initial rapid assessment of current situation in collaboration with cluster actors and affected population; determine priorities, immediate activities and resources needed, including material, financial, and human resources
  • Review, assess and update the child protection situation in areas affected by emergency (including, but not limited to children who experience sexual and gender-based violence, children associated with armed forces and armed groups, unaccompanied and separated children, child trafficking and other relevant circumstances affecting child vulnerability to violence, exploitation and abuse)
  • Highlight protection issues requiring a response – both immediate (less than 2 months) and medium term and make recommendations on specific Plan International actions required. Ensure core commitments to children are taken into consideration.
  • Identify potential partnerships to implement recommendations, assess potential partners where available or make recommendations on how to fill gaps.

  1. Program Design
  • In collaboration with Plan staff and key stakeholders, define aims and objectives of the overall child protection in emergencies programme (including advocacy activities) based on evidence from assessments, evaluations, and global best practice.
  • Ensure that issues of gender equality, education, DBR and conflict sensitivity are factored into the programme design.
  • Ensure Plan International guidelines and UN Child Protection cluster standards are considered and any departures documented.
  • Work in close collaboration with other programmes specialists, particularly gender, to ensure that emergency interventions build upon each other and link in to longer term programming.
  • Support development of concept papers and proposals in respect of the above.

  1. Response Management and Implementation
  • Work closely with the relevant implementation team (officers, case workers, social workers) to ensure that the implementation of relevant activities are planned and implemented in a phased and prioritized manner in full consultation and co-ordination with all relevant agencies both governmental and non – governmental.
  • Provide technical guidance to Plan International Uganda for effective planning, implementation and monitoring of agreed child protection plans related to community-based CP mechanisms, case management, child friendly spaces, and alternative care.
  • Make frequent field visits to all affected response areas to monitor implementation of activities, identify opportunities and constraints and any adjustments needed including additional staffing or staff training or other.
  • Ensure early and rigorous implementation of a feedback and complaints mechanism and respond to collected feedback and complaints in a timely and appropriate manner
  • With support of the CO Child and Youth Safeguarding Focal Point, conduct a safeguarding risk analysis of the project and identify mitigation actions

  1. Response Reporting and Monitoring & Evaluation
  • Regularly monitor the implementation of Plan International Child Protection activities and draft recommendations for improved programme implementation
  • Support the Monitoring & Evaluation Coordinator in data collection and analysis of CPiE activities
  • Draft child protection intervention reports and briefs to serve as standalone deliverables or to be included in larger emergency response for both donor and internal purposes.
  • Support human rights monitoring and reporting of child protection and other child rights violations to relevant UN reporting mechanisms and other instruments.

  1. External Representation and Co –ordination
  • Provide regular updates to Emergency Response Manager and emergency team on progress, priorities and constraints – verbally and in writing on an agreed frequency.
  • Engage and follow up with relevant implementation manager(s)
  • Represent Plan International Uganda in the CP sub-cluster and other strategic and coordination meetings as needed and agreed with the team leader. With the CP sub-cluster, map current institutional response capacities – including conducting a child protection specific 3Ws.

  1. Supervision and Capacity Building
  • Coordinate and/or implement capacity-building, including training, coaching, and briefing, of Plan International Uganda staff, partners and other key stakeholders on child protection and/or related issues
  • Supervise Gender Coordinator and Child Protection Officers and provide regular performance feedback
  • Provide direct technical guidance and capacity-building to case workers and social workers both in Arua and Yumbe
  • Hold regular coordination meetings with all CPiE project staff to review technical quality of CPiE activities, identify challenges, and discuss lessons learned.

Child Protection and Gender Equality & Inclusion

Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

High Level Contact:

Internally:

The CPiE Coordinator will report to;

Project Manager – Overall project implementation

Child Protection in Emergency Specialist (field-based) – for technical support in Child Protection in Emergencies

Technical Advisor Child Protection in Emergency (CO-based) – For policy guidance and further technical support

Program Area Manager – For operational activities in Emergency Region.

Senior Portfolio Manager – For NO reporting and Project Coordination.

Externally:

  • Project Implementing partners
  • OPM
  • UNHCR
  • Government at different levels – Yumbe, Terego and Madi Okollo District Local governments.
  • CSO and Networks that support achievement of project outcomes
  • Community members/ Refugee Welfare Committees
  • Community-Based Child Protection Committees.
  • UNHCR’s Lead Partner NGO for child protection, currently World Vision International Uganda.

Leadership and BUSINESS management COMPETENCIES

Leadership COMPETENCIES

  • Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
  • Set high standards for self and others’ behavior, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
  • Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
  • Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
  • Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
  • Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them utilize their potential.
  • Accept change and support others in adjusting to it, helping them understand.

BUSINESS management COMPETENCIES

  • Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan’s purpose, values, and global strategy
  • Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
  • Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
  • Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.

Technical expertise, skills and knowledge

Knowledge;

  • Bachelor degree in Law, International Law, Social Sciences, Development Studies or a related field with good knowledge of International Refugee, Human Rights and Humanitarian Law.
  • Experience with participatory approaches to protection, emergency preparedness, crisis/emergency relief management or other related areas. Experience in the country of assignment is an asset.
  • Good knowledge and understanding of DO NO HARM principles and established international child protection standards, particularly related to case management, alternative care, child friendly spaces, psychosocial support, and community-based child protection mechanisms.
  • Minimum of 5 years (of which at least 3 in the field) of progressively responsible professional experience in child protection, humanitarian affairs, human rights and related fields.
  • Experience working with communities, families, parents, youth, adolescents, and children, including child survivors of GBV and unaccompanied and separated children in humanitarian contexts
  • Work style: Is well planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
  • Knowledge of Plan International Uganda policies and procedures, Sphere Standards, Red Cross/ NGO code of conduct, and Minimum Standards for Child Protection in Humanitarian Action.
  • Requires general finance, administration, information management and telecommunication skills and proficiency in information technology/ computer skills.
  • Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan International Uganda’s core values and humanitarian principles.
  • Resilience/Adaptability and flexibility: Ability to operate effectively under extreme circumstances including stress, high security risks and harsh living conditions. Works and lives with a flexible, adaptable and resilient manner.
  • Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to make accurate self – assessment particularly in high stress and high security contexts.

Skills

  • People skills: Ability to work independently and as a team player who demonstrates leadership and is able to supervise and capacity-build local staff and also able to work with disaster affected communities in a sensitive and participatory manner.
  • Communication skills: Well developed written and oral communication skills. Able to communicate clearly and sensitively with internal and external stakeholders as a representative of Plan International Uganda. This includes effective negotiation and representation skills.
  • Fluency in English
  • Multiple language skills desirable

Plan International’s Values in Practice

We are open and accountable

  • Promotes a culture of openness and transparency, including with sponsors and donors.
  • Holds self and others accountable to achieve the highest standards of integrity.
  • Consistent and fair in the treatment of people.
  • Open about mistakes and keen to learn from them.
  • Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

  • Articulates a clear purpose for staff and sets high expectations.
  • Creates a climate of continuous improvement, open to challenge and new ideas.
  • Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
  • Evidence-based and evaluates effectiveness.

We work well together

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

We are inclusive and empowering

  • Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
  • Builds constructive relationships across Plan International to support our shared goals.
  • Develops trusting and ‘win-win’ relationships with funders, partners and communities.
  • Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

The position is based at the Yumbe Field Office (West Nile) with frequent travel to project sites in refugee settlements in Rhino Camp (Arua, Terego and Madi Okollo) and Bidibidi (Yumbe). Knowledge of any local languages in West Nile is desirable.

Level of contact with children

High frequency of interaction with children

Additional Responsibilities:

Child Protection Policy Responsibilities (mandatory for all staff)

  • Adhere to the Child Protection Policy, Code of Conduct and reporting any CPP issues.
  • Responsible for the implementation of the CPP standards as they apply to area of responsibility plus the development of actions to address identified gaps and monitoring their effectiveness.
  • Ensure that all Plan International partners, visitors and associates in his/her area of responsibility are provided with, are made aware off and have signed and returned a copy of the child protection policy. Inform the partners, visitors and associates that they must comply with the policy in all contacts and communications with children during their visit.

Safeguarding Children and Young People Focal Point Person’s Responsibilities:

  • Conduct awareness and disseminate information about children and young people safeguarding among Plan International Uganda staff, Partners, Associates and visitors including children and parents in communities where the organization is working.
  • Train Plan International staff, Partners, Associates and visitors on safeguarding children and young people policy.
  • Monitor compliance with safeguarding children and young people policy in his or her location.
  • Compile and share monthly progress reports regarding implementation and compliance with safeguarding children and young people policy with National Programme Manager – Child Protection on quarterly basis.

Location: Yumbe

Type of Role: 1 year fixed term renewable

Reports to: Project Manager

Grade: C2

Closing Date: 6th September 2021

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls’ rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

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