Vacancy title:
Procurement Lead
Employment type: Full time, Industry: Professional Services, Category: Business Operations, Transportation & Logistics, Social Services & Nonprofit, Management
Jobs at:
African Youth Action Network (AYAN)
Deadline of this Job:
Friday, October 23 2026
Duty Station:
Kampala | Kampala
Summary
Date Posted: Saturday, October 17 2026, Base Salary: Not Disclosed
JOB DETAILS:
Background
The African Youth Action Network (AYAN) is seeking a Procurement Lead to ensure transparent, competitive, timely, and cost-effective procurement and supply-chain processes. This role is crucial for ensuring that goods, works, and services meet program needs and comply with approved policies, donor requirements, budgets, and ethical standards. The position is based in Kampala with travel to AYAN field locations as required.
Key Duties and Responsibilities
- Procurement Planning and Sourcing : Develop and maintain annual and project procurement plans; lead preparation of specifications, terms of reference, requests for quotations; coordinate competitive sourcing, bid receipt, evaluation, due diligence, negotiation, and award recommendations; consolidate procurement needs.
- Compliance and Internal Controls : Ensure compliance with AYAN policies, donor conditions, and applicable requirements; maintain complete procurement files; identify and manage conflicts of interest; support procurement reviews and audits.
- Supplier and Contract Management : Establish and maintain an approved supplier database; monitor supplier performance; coordinate contract administration, amendments, renewals, and close-out; promote fair access to procurement opportunities.
- Logistics, Assets and Coordination : Coordinate with requesting teams on delivery, inspection, acceptance, and distribution; work with Finance on budget confirmation and supplier payments; support inventory, asset, fleet, and stores controls; provide procurement guidance and training.
- Reporting and Risk Management : Prepare regular procurement status reports, contract trackers, and savings analyses; monitor lead times, bottlenecks, supplier risks, and compliance gaps; maintain a procurement risk register.
Qualifications and Experience
- Bachelor’s degree in Procurement and Supply Chain Management, Business Administration, Commerce, Logistics, or a related field.
- Professional procurement or supply-chain certification is an advantage.
- At least five years of progressive procurement experience, including competitive sourcing, contract management, and supplier performance monitoring.
- Experience in a nonprofit, humanitarian, donor-funded, or multi-location organization is highly desirable.
- Strong knowledge of procurement documentation, evaluation processes, internal controls, and ethical sourcing.
Core Competencies
- Integrity, impartiality, and confidentiality.
- Strong planning, negotiation, and commercial judgement.
- Attention to detail and disciplined records management.
- Ability to analyse quotations, costs, risks, and supplier performance.
- Clear communication and ability to work collaboratively.
- Commitment to accountability, value for money, and prevention of fraud and conflicts of interest.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
Apply online using the application form at the link below. Submit your application by Friday 23rd October 2026.
Application link:
AYAN is an equal opportunity employer committed to transparent and merit-based recruitment. Qualified women, refugees and persons with disabilities are encouraged to apply. AYAN does not charge any fee at any stage of recruitment.
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