Legal Programmes Assistant

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Job Summary

The purpose of this post is to help Minority Rights Group International (MRGI) achieve its aims and objectives through providing administrative support, including the maintenance and recording of financial records and logistical preparation of events such as training and advocacy missions.

  • Minimum Qualification: Bachelor
  • Experience Level: Mid level
  • Experience Length: 2 years

Job Description/Requirements

Reports to: Head of Legal Programmes,

Candidates can be based in either of the MRGI offices in Kampala, Uganda, however at present offices are closed due to Covid restrictions, therefore an initial period of remote working is expected. 

Hours: Part-Time, 1.5 days a week until September 2021

There is the possibility of an extension, depending on future programs and fundraising possibilities.

Salary:  Grade E UK full-time salary is £23,796. The salary for Uganda would be adjusted to reflect the local cost of living, around 3,000,000 UGX gross per month.

Deadline: 26th April 2021

Purpose of the job

The purpose of this post is to help Minority Rights Group International (MRGI) achieve its aims and objectives through providing administrative support, including the maintenance and recording of financial records and logistical preparation of events such as training and advocacy missions. 

The post holder will contribute both to the smooth and efficient running of the legal programs in the Kampala Office. In addition, the postholder will provide ad hoc administrative support to our Legal department.

Main duties and responsibilities

1. Finance and Administrative responsibilities

  • Support Finance with documentations related to payments (e.g. partner contracts) 
  • Support Finance with the review of partners’ financial reports and supporting documents (collect, sort, check)
  • Support the Project Manager and Project Coordinator by arranging travel and accommodation, for missions and events in Uganda and attendance at regional and international forums, such as Banjul, Geneva, Brussels, and New York.
  • Administrative support for project events, including training, roundtables, campaigns, report launches in Uganda and elsewhere 
  • Regularly liaising with partner organizations and attending program-related meetings 
  • Posting of related media stories, maintaining lists or media stories and articles, to record project impacts
  • Developing project contact lists for reports and mailing of reports
  • Support the Project Manager and Coordinator in the preparation of Project Monitoring and Evaluation tools
  • Maintaining Agenda and minutes of Legal Department meetings
  • Undertaking research into new project design proposals and preparing budget data for fundraising.

2. General

Undertakes such other tasks as may reasonably be requested by the Head of Legal Programmes from time to time. Attend staff and departmental meetings. Contributes to the evaluation of MRG activities and publications. Covers for absent staff on related work as necessary. 

3. Confidential information

Responsible for maintaining confidentiality as the job holder will be entitled to a very high level of access to confidential information pertaining to MRG's strategies, detailed financial information, and also access to sensitive external information which may impact on MRG's activities.

4. Degree of supervision

The job holder will be expected to report to the Head of Legal Programmes.

5. Working conditions

The job holder will be based in the MRG International Offices in Kampala, Uganda. The job will involve some travel, essential to the implementation of the program’s activities; this will be approximately 1-2 weeks per year, where the management team deems it safe to do so. The job holder is required to maintain the pace of work which may at times be high and will need to manage several tasks simultaneously.

Although the primary purpose of this post is to support the programs highlighted in the job description, the post holder may be required to work partly or wholly on other areas of MRG’s work. This is to allow MRG to move staff away from work that is unfunded or underfunded or is no longer a priority for the organization, to work on areas that have more funding, are growing or are understaffed. This will normally involve the post holder in carrying out tasks similar or identical to those listed in this job description but applied to different programmes or projects

PERSON SPECIFICATION

Essential Experience and qualities


  • Fluent spoken and written English 
  • At least two years experience and familiarity with admin work in an office environment in a Civil Society Organisation
  • Excellent communication and organizational skills, including experience with prioritizing tasks
  • Advanced Microsoft Excel experience/spreadsheet maintenance
  • Experience with Microsoft Office programs
  • At least one years’ experience organizing events, internationally or in Uganda more broadly 
  • Enthusiasm and aptitude for work in a multicultural environment
  • Ability to prioritize work and meet deadlines.
  • Ability to work in a team but also use own initiative. 

Desirable

  • Working knowledge of any relevant language spoken in the East and Central Africa region.
  • Experience on, or in working in Uganda or with partners from Uganda. Particularly in the context of human rights programs
  • At least one years’ experience, working in a human rights field, in particular on minority rights issues.
  • A degree or professional background in law, in particular, human rights law

You should have or be able to obtain permission to live and work in Uganda

All applications will be received and Reviewed through Brightermonday Portal  by  Clicking  on 'Apply Now ' section

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