Admin Assistant

Job Summary

The ideal candidate will be responsible for maintaining the office condition, arranging necessary repairs, and scheduling meetings and appointments within the office.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements

  • Scheduling meetings and appointments within the office
  • Organizing the office layout and ordering stationery and equipment
  • Maintaining the office condition and arranging necessary repairs
  • Serve as the point person for office manager duties including:
  • Maintenance
  • Mailing
  • Supplies
  • Equipment
  • Bills
  • Errands
  • Shopping
  • Organize the office layout and order stationery and equipment
  • Help in different departments when required. 
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT Companies on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage and file all contract and price negotiations with office suppliers, service providers and office leases
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering, and security services
  • Plan in-house or off-site activities, like parties, celebrations, and conferences


  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems, and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands-on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Ability to work well under pressure
  • Ability to adapt in a face-paced environment. 
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree: additional qualification as an Administrative assistant or Secretary will be a plus

Applications should be made through the Brightermonday portal by clicking on the ' Apply Now' Button

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