Admin Assistant

Job Summary

The ideal candidate will be responsible for maintaining the office condition, arranging necessary repairs, and scheduling meetings and appointments within the office.

  • Minimum Qualification: Diploma
  • Experience Level: Entry level
  • Experience Length: 2 years

Job Description/Requirements


  • Scheduling meetings and appointments within the office
  • Organizing the office layout and ordering stationery and equipment
  • Maintaining the office condition and arranging necessary repairs
  • Serve as the point person for office manager duties including:
  • Maintenance
  • Mailing
  • Supplies
  • Equipment
  • Bills
  • Errands
  • Shopping
  • Organize the office layout and order stationery and equipment
  • Help in different departments when required. 
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT Companies on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage and file all contract and price negotiations with office suppliers, service providers and office leases
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g., stationery, Hardware, and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering, and security services
  • Plan in-house or off-site activities, like parties, celebrations, and conferences

Requirements

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems, and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands-on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler and
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Ability to work well under pressure
  • Ability to adapt in a face-paced environment. 
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree: additional qualification as an Administrative assistant or Secretary will be a plus

Applications should be made through the Brightermonday portal by clicking on the ' Apply Now' Button

Important Safety Tips

1. Do not make any payment without confirming with the uganda-jobs.com Customer Support Team. 2. If you think this advert is not genuine, please contact us.

Partagez et envoyez cette annonce à vos amis !
MEAL Coordinator Description MEAL Coordinator, Uganda Ensure maintenance of the MEAL system including conducting reviews of progress against benchmarks, facilitating consultations and trainings, and coordinating reviews and updates Ensure the…
Watu Credit Uganda Ltd Customer Service & Support Kampala | Full Time Banking, Finance & Insurance | USh Less than 300,000 APPLY NOW Job Summary This position offers customer service…
IT Assistant Description IT Assistant, Gulu, Uganda  Responsibilities: The IT Assistant will assist in performing a variety of moderately complex information technology support duties to ensure smooth delivery of the…
Chief Custodian Description CHIEF CUSTODIAN, College of Natural Sciences Closing Date 2021-03-07 Responsibilities Move furniture, equipment, supplies and tools on an incidental basis, General maintenance repairs and leakages At least…