Vacancy title:
Reporting and Document Control Engineer
Employment type: Full time, Industry: Consulting, Category: Admin & Office, Business Operations, Computer & IT, Science & Engineering, Construction, Energy & Mining
Jobs at:
Aldelia
Deadline of this Job:
Thursday, November 12 2026
Duty Station:
Kampala | Kampala
Summary
Date Posted: Saturday, October 31 2026, Base Salary: Not Disclosed
JOB DETAILS:
About this offer
Technical Assistance Services (TAS)
Position Title: Reporting and Document Control Engineer
Location: Kampala
Position Gap: One Vacancy
Activities
At all times the job holder will:
- Generate project reports and distributes to project stakeholders.
- Responsible for delivering the project reports, including developing various report formats, dashboards, presentations and others, as required by the project team.
- Plan and coordinate with stakeholders as necessary to achieve project reporting objectives.
- Review Consultant / Contractor reports and provide constructive comments for improvement and enhance the report quality and presentation.
- Supports departmental Leaders with information needed to update partners.
- Responsible for maintaining the Project Management Information System (PMIS) to support report generations.
- Responsible for managing the project reporting requirements, achieve project objectives and escalate issues to Project leadership as necessary.
- Coordinates project documentation governance aligned with company and client requirements. Ensures project data integrity and documentation is accurate, timely and coordinated.
- Ability to perform Project Controls tasks and able provide leave covers for the planners to seamlessly meet the project deliverables in their absence.
- Establish and implement document control processes and procedures for construction projects to ensure efficient and effective management of project documentation.
- Receive, review, and distribute incoming documents, including drawings, specifications, contracts, and reports, to relevant project team members and stakeholders.
- Maintain accurate and up-to-date electronic and physical filing systems for project documents, ensuring proper version control, document naming conventions, and document security.
- Collaborate with project teams to establish document control requirements, including document numbering, distribution protocols, and document retention policies.
- Coordinate and monitor document review and approval processes, ensuring timely and accurate feedback from stakeholders.
- Monitor and track the progress of documents throughout their lifecycle, including creation, revision, review, approval, and distribution, using document control software or other designated systems.
- Conduct regular audits of project documents to ensure compliance with established document control procedures and standards.
- Generate and distribute document transmittals, including tracking logs and registers, to ensure the timely flow of information between project team members, contractors, and clients.
- Assist project managers and team members in retrieving and retrieving project documents and information as needed.
- Provide training and guidance to project team members on document control processes, tools, and best practices.
- Provide addition document management system support and training Company/site workers
Qualifications/Experience required
Qualifications:
- Bachelor of Science degree in Business Management, Information Management Systems or Monitoring and Evaluation.
- Minimum 5 years of experience in Reporting and Documentation management.
- Experience within Project organizations or engineering development in the oil and gas industry is preferred.
- Has already used and maintained a Document Management System.
- Proficiency in the Information, Data & Document Management area.
- Understanding of Project Technical, Reporting Documentation Requirements and Deliverables.
- Working knowledge of Electronic Document Management Systems.
- Is familiar with main discipline of the oil and gas development projects
- Excellent writing skills, technical documentations, specifications, training materials, presentations, and others.
- Advanced user of MS Office suite of software (Excel, Word, PowerPoint, Access), Adobe Acrobat Pro, Power BI.
- Ability to interface and communicate effectively with all levels of employees, management and diverse audiences.
- Working experience with generating reports/Statistics.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
Application deadline
12 November 2026
Contract type
Fixed-term
Number of hours per week
Full time
Job location
Uganda
About us
Aldelia is a global leading human resources company founded in 2005 and specialized in recruitment, outsourcing and payroll management services to blue-chip multinationals and fast-growing SMEs. The group operates in more than 30 countries across all industries and disciplines on four continents.
Our mission is to create a better future for people by delivering compliant, world-class and innovative HR solutions to the companies and communities we serve.
Aldelia is committed to promoting equity, diversity and inclusion in employment and service delivery. With over 150 employees and 1,500 contractors worldwide, our unparalleled pan-African footprint and wealth of local expertise give us a unique advantage to respond to clients’ needs proactively, providing tailor-made and successful recruitment solutions.
As a participant in the United Nations Global Compact, Aldelia Group is committed to aligning strategies and operations with universal human rights, labour, environment and anti-corruption principles, and taking actions that advance societal goals.
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