Warehouse Officer Job at Save the Children – Career Opportunity in Uganda

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Job Category: Administrative
Job Type: Full-Time
Deadline of this Job:  28 June 2021
Duty Station:  Kampala
Posted: 14-06-2021
Job Description

Vacancy title:
Warehouse Officer

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Admin & Office ]

Jobs at:

Save the Children

Deadline of this Job:
28 June 2021  

Duty Station:
Within Uganda , Kampala , East Africa

Date Posted: Monday, June 14, 2021 , Base Salary: Not Disclosed

TEAM/PROGRAMME: Uganda Country Office – Program Operations
TEAM/PROGRAMME : Field office based – Rwamwanja and Rhino Refugee Response Settlements
CHILD SAFEGUARDING : Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
This role is accountable and responsible for inventory management including; planning, monitoring usage levels, managing warehouse facilities, and reviewing the quality and efficiency of warehouse activities in line with SCI policies and procedures. Performance of tasks shall be executed in a manner that promotes value for money in accordance to SCI standards.

Reports to: Field Nutrition Coordinator
The Field Supply Chain Coordinator shall technically support this role.
Dimensions: Save the Children supports programs in most parts of the country – Northern, Western, North-eastern and Central regions of Uganda with a current staff complement of approximately 400 staff and current expenditure of approximately $ 26 million each year

As a member of the team:
• Tracking stock, maintaining receipt, warehousing, and distribution operations information.
• Complies with donor and SCI standards on local warehousing, material handling requirements enforcing adherence to requirements; advising management on needed actions.
• Controls inventory levels by conducting physical counts; reconciling with data storage system. Keep all inventory records are up to date as per donor & SCI requirement
• Safeguards warehouse operations and contents by establishing and monitoring security procedures and protocols.
• Maintains physical condition of warehouse by planning and implementing new design layouts; inspecting equipment; issuing work orders for repair and requisitions for replacement.
• Provide supervisory support to warehouse assistants or attendants by scheduling and assigning tasks and following up on work results.
• Contributes to team effort by accomplishing related results as needed.
• Ensure cleanliness of the warehouse environment is maintained, monitor stock in storage for any infestation, and timely identify need for fumigation.
• Maintain all warehouse tools and equipment in good and workable condition including the non-food items used for distribution
• Prepare periodic reports on stock status & utilization as and when needed
• Timely upload of data and implementation of the Total Inventory Management system (TiM)
• Perform any other tasks as delegated by the line manager

SKILLS AND BEHAVIORS (our Values in Practice)
• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically.

• Builds and maintains effective relationships with their team, colleagues, Members and external partners and supporters.
• Values diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.
• Honest, encourages openness and transparency.

Occasional duties:
Perform any other duties as may be assigned
• The jobholder makes decisions relating to routine matters relating to the specific duties assigned.
• All matters out of the ordinary course of duty must be referred to the immediate line manager.
Academic background; experience & person specifications:
• A minimum of a bachelor’s degree in Finance, Supply chain management, Administration Experience in Logistics/ warehouse management will be an added advantage.
• At least three years’ relevant working experience, preferably with International NGOs, and good understanding of major donor’s financial requirements, conditions and government budgets and tax policies.
• Self motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
• Team player with good interpersonal/ communication, documentation and facilitation skills and the ability to work under minimum supervision in a team.
• Computer literary and fluency in English are a MUST.
• Ability to maintain personal professional development and competencies on financial issues.
• Ability to speak local language and directly interact with target group will be an added advantage
• Strong analytical skills and planning abilities.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Computer literacy and excellent documentation skills are a must.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity
• Availability and willingness to work extra hours during times of humanitarian responses.
• Commitment to Save the Children values
Internal Contacts:
• Logistics - frequent
• Other SCI staff - regular
External Contacts:
• Vendors
• SCI Partners

Work Hours: 8 36 Bachelor Degree


Job application procedure
Apply through https://stcuk.taleo.net/careersection/iam/accessmanagement/login.jsf?lang=en&redirectionURI=https%3A%2F%2Fstcuk.taleo.net%2Fcareersection%2Fapplication.jss%3Ftype%3D1%26lang%3Den%26portal%3D101430233%26reqNo%3D64977&TARGET=https%3A%2F%2Fstcuk.taleo.net%2Fcareersection%2Fapplication.jss%3Ftype%3D1%26lang%3Den%26portal%3D101430233%26reqNo%3D64977  

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