Procurement Associate (Food) SC6 Kampala, Kampala, Uganda
Procurement Associate (Food Commodities) will work under the direct supervision of the Head of Procurement or his/her designate at the Kampala Country Office. He/she will collect, analyse and report on the implementation of the local and regional procurement policy and maximize the efficiency of procurement operations and activities.
KEY ACCOUNTABILITIES (1/2)
Lead the implementation of the regional and local food procurement policy at the Uganda Country Office while demonstrating the highest level of personal integrity and professionalism, strict compliance to WFP’s policies and procedures.
Collect and analyze market intelligence information, be on top of the regional or local market trends, monitoring of the changes in harvest seasons, climatic patterns affecting crop harvests in the country (Uganda).
Act as focal point with the national agro market stakeholders (e.g., farmer organisations), actively participate in forums and contribute to the development procurement plans, policies on grain trade, country reserve and others.
Support procurement programs and operational activities (e.g., issue tenders, evaluate offers and negotiate/award contracts), following standard procedures and contributing to successful procurement of food.
Contribute to analysis of data to provide recommendations for process improvement.
KEY ACCOUNTABILITIES (2/2)
Collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
Support auditing of procurement activities by collating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules.
Work in close collaborations with internal counterparts (AMS) to align direct and indirect procurement modalities with wider programmes objectives and ensure coherent approach to meeting food assistance needs.
Support the training of WFP staff to take a strategic and proactive approach to the procurement of food, for example, designing and reviewing training materials for smallholders.
Collaborate with programs to ensure targeting and participation of supported smallholders in the regional and local food procurement modalities (e.g., indirect contract modalities).
STANDARD MINIMUM QUALIFICATIONS
Education: The ideal candidate for Procurement Associate job placement should hold first degree or more in food science and technology, Agricultural science, procurement, economics, commerce, business administration or other relevant field. Additional and related professional qualifications and experience will be an added advantage
Language: Fluency in both oral and written communication in the UN language in use at the duty station.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
At least five (5) or more years of progressive work in procurement, particularly in food procurement, out grower aggregation or schemes, with experience in coordinating procurement activities in larger operations gained from reputable organisations.
Experience in managing the physical purchases of commodities/products/services in complex situation.
Experience developing procurement plans, with timelines and cost reports for suppliers (e.g., retailers, wholesalers, and traders).
Demonstrated experience coordinating procurement process with other units/teams
Good working knowledge and skills in MS Word, MS Excel, and MS Power point.
General knowledge of UN system policies, rules, regulations, and procurement procedures is desirable.
OTHER SPECIFIC JOB REQUIREMENTS
Has worked with technical teams (i.e., smallholder engagement, out grower scheme procurement).
Has observed or assisted with policy discussions.
Ability to collect and summarize programme data, including information on the status of personas engaged, beneficiaries planned and reached for all procurement modalities.
Ability to gather, organise, and provide data on procurement outputs, processes, and outcomes.